ADMINISTRATIVE ASSISTANT 5
Apply Here Job Description :
Supplemental Information
This vacancy is located at the Baton Rouge Regional Office in Baton Rouge, Louisiana.
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:
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Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. - Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
- Demonstrating Accountability: The ability to relay information correctly and appropriately to connect people and ideas.
- Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
- Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
- Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
- Demonstrating Self-Awareness: The ability to manage your personality, behavior, skills, and emotions.
To apply for this vacancy, click on the Apply link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
For further information about this vacancy contact:
Ron Broussard
OJJ/ Human Resources
Ronald.Broussard3@la.gov
In the supplemental questions section, applicants must authorize the HR Office of DPS/DYS-Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.
The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide (Download PDF reader).
If you are contacted for an interview, please let us know at that time if you will need special accommodations.
NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Drivers License and clear a background check.
This agency participates in the E-Verify system for verification of citizenship and employment authorization.
Qualifications
MINIMUM QUALIFICATIONS: Four years of experience in which clerical work was a major duty. SUBSTITUTIONS: Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience. Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience. College training will substitute for the required experience on the basis of 15 semester hours for six months of experience. NOTE: Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments. NOTE: Any college hours or degree must be from an accredited college or university.Job Concepts
Function of Work:
To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator.
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.
Level of Work:
Advanced.
Supervision Received:
General from a classified/unclassified executive or high-ranking classified administrator.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator.
Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department.
Examples of Work
Relieves the executive of a variety of administrative matters by assuming delegated authority in assigned areas.
Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records.
Serves as executive support to department advisors and decision-makers, including administrators and boards/committees.
Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken.
Interprets departmental policies and procedures for staff members and the general public.
Conducts and/or supervises special projects, such as organizing charity drives or coordinating facility maintenance.
Collects and compiles budgetary data for monitoring funds and staffing levels.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
May attend meetings and transcribe minutes.
May serve as backup for experienced-level professional duties, such as procurement, accounting, etc.
