Administrative Assistant 1

ATTENTION ALL ALASKA RESIDENTS!

What you will be doing:

This position performs technical level administrative duties in multiple functional areas and is responsible for supporting the daily operations of the Kotzebue Airport. You will be responsible for timesheet collection, invoice coding, P-Card reconciliation, file and document management, accounting and financial management, account research, prepare stock requests, badging and fingerprinting, security training, answering multi-line telephones, and maintaining various spreadsheets. You will provide basic technical information to new and current employees on routine personnel matters and refer complex questions to appropriate professional staff.

Our organization, mission, and culture:

The State of Alaska Department of Transportation and Public Facilities’ mission is to Keep Alaska Moving. We are working toward a modern, adaptable, flexible transportation system that will be resilient as we tackle our challenges. We believe collaboration, communication, and coordination increase our ability to succeed. Creating teams that are focused on results, working together, and leveraging resources across our department, with community and private sector partnerships, increases our ability to accomplish our mission and serve Alaskans. Our team is comprised of motivated and dedicated individuals who strive to provide excellent service and support, and we promote a healthy work and life balance and enjoy a positive work environment.

The benefits of joining our team:

This position provides the opportunity to be part of a team-oriented atmosphere while working independently in a remote district. This provides meaningful interactions and contributions to the Kotzebue community while building technical competency with integrity, excellence, and respect.

The DOT&ampPF core values are integrity, excellence, and respect. We support an environment focused on teamwork and collaboration to achieve results. We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public. A successful candidate will have sound judgment, decision-making, and a strong ethical and professional conduct history.

This position provides flexible work hours, a competitive salary, personal leave and holidays, excellent health coverage, and many other supplemental benefits such as deferred compensation and health care reimbursement accounts. Please see here for more information: https://doa.alaska.gov/dop/workplace/benefits

The working environment you can expect:

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  Customer Service: Works with clients and customers to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations knows about available products and services is committed to providing quality products and services.
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  Problem-Solving: Identifies problems determines accuracy and relevance of information uses sound judgment to generate and evaluate alternatives and to make recommendations.
• 
  Teamwork: Encourages and facilitates cooperation, pride, and trust fosters commitment and a team culture works with others to resolve conflict and achieve goals.
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  Written and Oral Communication: Expresses information effectively both orally and in writing, taking into account the audience and nature of the information.
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  Attention to Detail: Is thorough when performing work and conscientious about attending to detail.

Minimum Qualifications

Additional Required Information

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
Please be sure to check our residency definition to determine if you qualify.

WORK EXPERIENCE
If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting see resume or CV or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

SUPPLEMENTAL QUESTIONS
This recruitment utilizes a supplemental questionnaire as part of the application process. These questions may be a mix of written, multiple-choice, and select all that apply questions. The answers you provide to the questions will be an opportunity for you to tell us about your experience and/or education. The answers will be used to determine which applicants will advance to the interview phase of the recruitment and selection process please be as thorough and accurate as you can.

EDUCATION
To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

Contact Information

For specific information about this position, please contact the hiring manager at the following:

Name: Calvin Schaeffer, Maintenance and Operations Superintendent

Phone: (907) 443-3411

• Health insurance, which includes employer contributions toward medical/vision/dental
  • The following employee groups are under AlaskaCare Benefits administered by the State: See https://drb.alaska.gov/help/plans.html for additional information.
    • AVTEC
    • Confidential
    • Correctional Officers
    • Marine Engineers
    • Mt. Edgecumbe Teachers
    • Supervisory
    • Unlicensed Vessel Personnel/Inland Boatmans Union
    • Exempt employees (not covered by collective bargaining)
  • The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
    • General Government
    • Labor, Trades and Crafts
    • Public Safety Employees Association
    • Masters, Mates &amp Pilots
• Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)

• Group-based insurance premiums for
  • Term life (employee, spouse or qualified same sex partner, and dependents)
  • Long-term and short-term disability
  • Accidental Death and Dismemberment
  • Long-term care (self and eligible family members)
  • Supplemental Survivor Benefits
• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

• Membership in the Public Employees Retirement System (PERS)/Teachers Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit or defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options

• Personal leave with an accrual rate increase based on time served
• Eleven paid holidays a year