Accounts Payable Representative (100% Remote)
Apply Here Job Description :
Primary Location
US-IL-Northfield
Under direct supervision, process various Accounts Payable transactions corresponding to assigned divisions vendor accounts. Prepare vendor account reconciliations. Review A/P aging reports. Monitor and analyze various exception reports with a focus towards process improvement.
- Review assigned division vendor accounts shortage debits, pricing debits adjustments, return debit memos, vendor credits, vendor paybacks, etc., while following Accounts Payable APPGs.
- Ensure vendor statements have been received, reconciled, imaged, and logged for all vendors according to established frequency/priority and accrual guidelines. Update the vendor statements spreadsheet resulting in having an accrual booked by Medlines accounting department to account for possible future exposure caused by Divisional/Operations write-offs.
- Review and resolve all outstanding issues listed on the A/P Aging report. Issues are to be reviewed and solutions identified as requested/required by our internal/external customers. Follow up is to be performed and documented with a goal of resolving pending issues. All aging issues 30 Days and Over are to be addressed/resolved and issues threatening to not be resolved before the 150 Days thresh hold are to be communicated to the A/P Team Lead.
- Assist A/P Team Lead with documentation and tracking of escalated issues.
- Communicate to A/P Management issues of concern due to payment terms, Operations receiving practices, vendor and/or divisions’ performance, etc. Raise awareness regarding issues that may affect late payments, lost discounts and credit holds and provides accurate/conclusive information for customers to reach resolution.
- Respond timely to inquiries submitted to AP’s vendor inquiry ticketing platform. Team member will be measured against weekly response goal of 300 inquiries (number subject to change).
- Cross-train Accounts Payable team members on procedures and guidelines and reviews APPGs with A/P Management on a quarterly basis.
Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
The anticipated salary range for this position is $16.75-27.75 per hour. The salary range is an estimate and the actual salary will vary based on applicants location, education, experience, skills and abilities. Medline will not pay less than the apllicable minimum wage or salary threshold.
Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please click here . For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.
COVID-19 Vaccination
Please be aware that Medline requires all employees starting in this position to be fully vaccinated against COVID-19. This position will require the successful candidate to provide proof that they are fully vaccinated by their start date. Medline is an equal opportunity employer, and will provide reasonable accommodations to those individuals who are unable to be vaccinated for COVID-19 consistent with federal, state, and local law.
Education
- High school diploma or equivalent.
- Previous vendor and/or account reconciliation experience (Unvouched Receipts, Goods Receipt vs. Invoice Received reconciliation, open payables discounts aging analysis, vendor open balances, accruals, etc.).
- Experience in documenting audit procedures and internal controls.
- Intermediate skill level in Microsoft Suites (Excel, Word, Visio, Access, Powerpoint, Project).
Relevant Work Experience
- Auditing experience.
- SAP knowledge.
- Familiarity with complete A/P cycle processes.
