Transportation Secretary

Rocky Hill Public Schools, Rocky Hill, CT 06067, Openings : 1, Experience : Not Specified
Job Description :



Position Goal:
To provide efficient attention to details and process matters pertaining to various central office functions, transportation, school lunch, and facilities.

Position Responsibilities:


  • Coordinates student transportation under the direction of the Assistant Superintendent for Finance &amp Operations, relaying all information to the transportation company.
  • Publish and post annual bus routes to the district website.
  • Maintain up-to-date bus lists.
  • Coordinate bus stops with the transportation provider.
  • Process all bus changes as required.
  • Maintains student transportation database with respect to transportation.
  • Handles day to day bus issues including parent concerns and complaints referring them to the

Assistant Superintendent for Finance &amp Operations as required.

  • Checks sex offender website every three weeks for transportation routing purposes.

School Lunch

  • Maintains database on free &amp reduced lunch lists.
  • Notification filing and verification process for free &amp reduced applicants.
  • Performs quarterly operational audits with Sodexo staff.
  • Attends training as required.


  • Provides clerical support for Director or Facilities ordering supplies, entering requisitions etc.
  • Coordinates use of all school buildings for all outside activities by processing building use forms and maintaining a database of building reservations. Coordinates activities with the Parks &amp Recreation department and the Director of Athletics and Student Activities.
  • Ensures that all parties using facilities have an insurance certificate on file.
  • Prepare estimated costs for individuals use of facilities.
  • Prepares monthly reports on use of facilities.
  • Prepares billings for use of facilities as required.
  • Supplies badges for employees and maintains a database for new hires and employees exiting the district.

Central Office

  • Acts as Central Office receptionist.
  • Greets, makes welcome, and directs all people corning to the Board of Education Offices..
  • Provide clerical support as needed to Central Office, e.g., reference checks, etc.
  • Coordinates ordering of supplies for the Central Office.
  • Opens and distributes Central Office mail.
  • Copies. collates. folds materials as needed.
  • Coordinate Senior Tax Defrayal Program
  • Safety Committee secretary
  • Maintains schedules and communication with school crossing guards and the courier.

Additional Duties:
Perform any other related duties as assigned.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

  • High School diploma or equivalent.
  • Advanced post-secondary school experience is desirable.
  • Prior successful clerical experience necessary.
  • Such alternatives to the above qualifications, as the Board may find appropriate and acceptable.

Knowledge Skills and Abilities:

  • Ability to carry out instructions furnished in written or oral form.
  • Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed.
  • Proficient in all secretarial skills: using MS Word and Excel etc.., and use of all office machines
  • Ability to work with a diverse group of individuals.
  • Ability to maintain confidentiality of information regarding students, employees and others.
  • Ability to establish and maintain cooperative working relationships with parents, staff and others contacted in the course of work.
  • Ability to report work orally or in writing to supervisor as required.
  • Effective writing and verbal communication skills.

Physical and Mental Demands, Work Hazards
Work in standard office and school building environments.

Terms of Employment:
As agreed between the Rocky Hill Educational Secretaries Local l 303-201 and the Board of Education.

Performance in the position will be evaluated in accordance with non-certified evaluation procedures.

FLSA Status: Non-exempt

Job Type: Full-time

Pay: $26.15 – $29.06 per hour


  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance


  • 8 hour shift

Work Location: One location

Last Date For Apply: 2022-07-21 05:07:49 Job Type : Full Time, Employment Type : PermanentExpired