Transportation Secretary

ROCKY HILL PUBLIC SCHOOLS

JOB DESCRIPTION
SECRETARY I: CENTRAL OFFICE SECRETARY

Position Goal:
To provide efficient attention to details and process matters pertaining to various central office functions, transportation, school lunch, and facilities.

Position Responsibilities:

Transportation

• Coordinates student transportation under the direction of the Assistant Superintendent for Finance &amp Operations, relaying all information to the transportation company.
• Publish and post annual bus routes to the district website.
• Maintain up-to-date bus lists.
• Coordinate bus stops with the transportation provider.
• Process all bus changes as required.
• Maintains student transportation database with respect to transportation.
• Handles day to day bus issues including parent concerns and complaints referring them to the

Assistant Superintendent for Finance &amp Operations as required.

• Checks sex offender website every three weeks for transportation routing purposes.

School Lunch

• Maintains database on free &amp reduced lunch lists.
• Notification filing and verification process for free &amp reduced applicants.
• Performs quarterly operational audits with Sodexo staff.
• Attends training as required.

Facilities

• Provides clerical support for Director or Facilities ordering supplies, entering requisitions etc.
• Coordinates use of all school buildings for all outside activities by processing building use forms and maintaining a database of building reservations. Coordinates activities with the Parks &amp Recreation department and the Director of Athletics and Student Activities.
• Ensures that all parties using facilities have an insurance certificate on file.
• Prepare estimated costs for individuals use of facilities.
• Prepares monthly reports on use of facilities.
• Prepares billings for use of facilities as required.
• Supplies badges for employees and maintains a database for new hires and employees exiting the district.

Central Office

• Acts as Central Office receptionist.
• Greets, makes welcome, and directs all people corning to the Board of Education Offices..
• Provide clerical support as needed to Central Office, e.g., reference checks, etc.
• Coordinates ordering of supplies for the Central Office.
• Opens and distributes Central Office mail.
• Copies. collates. folds materials as needed.
• Coordinate Senior Tax Defrayal Program
• Safety Committee secretary
• Maintains schedules and communication with school crossing guards and the courier.

Additional Duties:
Perform any other related duties as assigned.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Qualifications:
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• High School diploma or equivalent.
• Advanced post-secondary school experience is desirable.
• Prior successful clerical experience necessary.
• Such alternatives to the above qualifications, as the Board may find appropriate and acceptable.

Knowledge Skills and Abilities:

• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed.
• Proficient in all secretarial skills: using MS Word and Excel etc.., and use of all office machines
• Ability to work with a diverse group of individuals.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Ability to establish and maintain cooperative working relationships with parents, staff and others contacted in the course of work.
• Ability to report work orally or in writing to supervisor as required.
• Effective writing and verbal communication skills.

Physical and Mental Demands, Work Hazards
Work in standard office and school building environments.

Terms of Employment:
As agreed between the Rocky Hill Educational Secretaries Local l 303-201 and the Board of Education.

Evaluation:
Performance in the position will be evaluated in accordance with non-certified evaluation procedures.

FLSA Status: Non-exempt

Job Type: Full-time

Pay: $26.15 – $29.06 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location