Scheduling Specialist I

Job Description

DESCRIPTION OF HOURS AND WAGES:
This is a part-time position (24-hours per week). The hourly range is $25.37 to $34.00 per hour.

DEFINITION: This position is primarily responsible for performing clerical work in the scheduling and coordination of assigned venues and conducting oversight to successfully execute routine programs, special events, and exhibits.

RESPONSIBILITIES:
Essential and marginal functions and responsibilities may include, but are not limited to the following:

1. Supports the overall mission of the Library District by providing exceptional internal and external customer service to promote a positive library experience.

2. Reviews Programming Partnership Applications. Suggests approval/denial to Library District administration

3. Coordinates and schedules the public use of meeting rooms, conference rooms, and special event locations.

4. Interprets and discusses Library District policies with potential and current customers, Library District staff, and Library District management.

5. Assists the public as needed to use library venues and services. Addresses customer inquiries both on- and off-site by conducting meetings and tour facilities.

6. Approves online customer facility use requests of meeting rooms.

7. Prepares monthly reports, venue occupancy studies, facility usage schedule, and quarterly calendar information.

8. Prepares, and completes a variety of forms, documents, and other paper work.

9. Maintains venue and department record keeping, filing systems, and a variety of statistical records.

10. Interacts extensively, in person, over the telephone, and via e-mail with customer groups, District-wide staff and management, outside agencies, vendors, and the general public.

11. Works cooperatively with other approved Library District staff to open and close facilities and maintains security of building access codes and keys.

12. Provides orientation to customers and explains the proper use of facility and equipment.

13. Troubleshoots minor audio-visual, lighting, and audio equipment issues.

14. Generates correspondence, memos, contracts, and other materials appropriate to the Programming and Venues Department.

15. Creates and sets up displays that enhance library programs, events and other offerings.

16. Cleans up after programs when necessary.

17. Attends or conducts department and other miscellaneous meetings at sites throughout the Library District.

18. Promotes cultural awareness and encourages greater patronage of the Library District and Library District venues.

19. Maintains a safe environment for both customers and staff.

20. Updates content on the Library District website for upcoming Programming and Venues Services programs.

21. Plans, prepares, and executes community events to promote the Library District.

22. Builds and sustains relationships with Library District community partners.

23. Participates and contributes as an active member of a working team to increase the efficiency and effectiveness of the Programming and Venues Services department.

24. Perform any other related duties and responsibilities as assigned.

Job Requirements

COMMITMENT TO DIVERSITY: The successful candidate will demonstrate support for diversity, equity and inclusiveness (D.E.I.), as well as participate in maintaining a respectful and positive work environment. All applicants will be considered for employment without bias. All ethnicities, race, color, religion, sex, sexual orientation, gender identity, national origin, veterans or disability status are encouraged and welcomed to apply.

TRAINING AND EXPERIENCE:
High school diploma OR GED equivalency required.

PLEASE NOTE: Meeting these posted qualifications does not necessarily guarantee an interview.

LICENSE, CERTIFICATE, OR SPECIAL REQUIREMENTS: Possess, or have the ability to obtain, a valid Nevada Driver’s License at the time of hire.

PHYSICAL REQUIREMENTS: Essential and marginal functions may require maintaining a physical condition necessary for the regular, and at times sustained, performance of heavier physical tasks such as walking over rough or uneven surfaces frequent bending, stooping, working in confined spaces lifting or carrying moderately heavy (20-50 lbs.) items and occasionally very heavy (50 lbs. and over) items minimal dexterity in the use of fingers, limbs, or body in the operation of office equipment utilizing a keyboard, and sitting, or standing for extended periods of time. Tasks require sound, color, depth and visual perception and the ability to communicate orally and in written form.

ENVIRONMENTAL REQUIREMENTS: Tasks are performed in an office setting with occasional local travel. Minimal exposure to adverse environmental conditions.

We anticipate interviewing for this position on or around August 10, 2023.