Project Assistant

Project Assistant – Entertainment Theatrical Design and Technical Production

Disney Live Entertainment, Walt Disney World® Resort

Job Description

Hourly support position providing assistance to the Theatrical Design and Technical Production department through all phases of development, from initial analysis through sustainment support of multiple projects, and their deliverables, schedules, and budgets, including responsibility for coordinating and producing documentation.

Position Responsibilities

This Project Assistant role is responsible to support the execution of projects as directed by a salaried team member, focusing on the design, production, installation, and sustainment phases of work for their designated discipline(s). Responsibilities include but are not limited to, supporting Designers and Technical Directors in execution of their duties for live shows, special events, and facility infrastructure. Frequent communication with Theatrical Design and Technical Production leadership is required to help provide project status updates, analysis of potential impacts to scheduled milestones, budget tracking, and ongoing communication with internal and external partners to see all projects through successful timely completion. This role may be called upon to coordinate, conduct, and/or document all design reviews for assigned projects and give infield design direction as the proxy for a DLE Designer or Technical Director. This Project Assistant will be accountable for developing and updating discipline specific paperwork as directed, such as plots, schematics, riser diagrams, focus charts, and cue sheets, as well as for the development and/or review of budget proposals and critical assumptions for the project.

Other duties include coordinating day to day project activities with operational partners / stakeholders and other technical teams, and providing oversight related to established department processes and standards for project teams. Additional tasks may include research and assembly of information / presentations on projects for Designers and Technical Directors and other senior management as directed, and to follow up on all show elements, ensuring all equipment, labor, and services are secured. Attend and document site and field acceptance testing reviews as directed. Assist with and document sustainment reviews for entertainment venues.

Further aspects may include managing documentation (file storage), the timely distribution of information to the Project team (equipment lists, production schedules, drawings, document transmittals, etc.), coordination of production files (summary, PSRs, ESRs, work request, internal / vendor quotes, labor requests, CAD drawings, photos, etc.) and to partner with Designers, Technical Directors and project partners as required to facilitate reviews of drawings, system schematics, maintenance manuals, and vendor-provided documentation.

Basic Qualifications

• Minimum of 3 years of experience in the Entertainment Industry working in theatrical design, technical production, show development, and/or operation of live shows / events
• Proven experience in schedule management and consistent on-time project delivery
• Ability to provide creative solutions and technical trouble-shooting techniques to resolve issues, often under pressure
• Strong knowledge of current Disney Live Entertainment and discipline specific best practices
• Ability to manage multiple priorities and handle confidential information
• Strong communication skills with demonstrated ability to reach across multiple lines of business
• Proven knowledge of documentation process with ability to identify end-user needs
• Ability to work in a fast-paced environment where everything is subject to change
• Ability to provide leadership and work cohesively with Project Team and partners
• Highly motivated, requiring minimal direction and follow up
• Team player, possessing a positive, personable attitude and a desire to learn
• Extensive experience with special projects, detail oriented with excellent organizational skills
• Computer proficiency in discipline specific software, Microsoft Office suite of programs, and Internet
• Proven strong analytical and administrative skills
• Proven ability to initiate, organize, prioritize, and complete multiple tasks in a timely manner
• Willing to work any shift including holidays, nights, and weekends
• High School degree or equivalent

Desired Qualifications:

• B.A. or B.S. in entertainment field or equivalent with a minimum of 5 years of experience
• Understanding of the Walt Disney heritage and culture