Order Control Clerk I Job in Chicago Transit Authority

Ensures that all purchase orders required for the procurement of materials and supplies are in place, necessary for the efficient performance of the Authority operations. Maintains and performs administrative tasks related to inventory control levels for various warehouses, stockrooms and storerooms. Monitors and processes requests for Purchase Orders. Communicates the processing of orders for parts and materials via email, phone or reports to management or end users.

PRIMARY RESPONSIBILITIES

Receives and analyzes purchase reorder electronic notices, printouts and other documents.

Processes purchase reorder notices such as requisitions, release notices, shop orders, or storeroom transfers.

Processes release notice information via Oracle ERP system.

Investigates material availability problems and makes recommendations for corrective action and alternate material processing procedures.

Receives, reviews, and verifies prices and vendor information.

Receives information from field locations regarding the status of material.

Documents and provides locations with information as to what materials are available.

Reviews and analyzes stock status, stock review requests, pending orders, current usage, and special usage predictions to ensure proper inventory control levels.

Reviews and analyzes first issue material requests and processes through system.

Processes requests for new, revised, or reprint orders for company forms and related material.

Reviews government and special purchase requisitions to ensure clarity, accuracy, and completeness of required information.

Prepares and maintains various records and documents.

Performs related duties as assigned.

Qualifications

EDUCATION/EXPERIENCE REQUIREMENTS

Must pass applicable tests.

Relevant work experience, preferred.

PHYSICAL REQUIREMENTS

Light physical effort required.

KNOWLEDGE, SKILLS, AND ABILITIES

Must possess a general knowledge of CTA Purchasing/Supply Chain departmental policies, procedures and inventory management for warehouse operations.

Must be thoroughly familiar with the materials stored at the various warehouses.

Must be knowledgeable of the proper preparation and processing of departmental reports and documents relating to inventory management.

Must possess the necessary knowledge of computerized inventory management systems, e.g. Oracle ERP, RF Scan Gun technology.

Must possess the knowledge and skills necessary to competently operate personal computer systems to develop and maintain business applications using standard software, such as Excel, Word and Windows.

Must possess the skills required to quickly and accurately record, transcribe and verify various types of data.

Must write and speak in a clear, concise and comprehensive manner.

Must be proficient in the use of basic arithmetic, including fractions, decimals and percentages.

WORKING CONDITIONS

Usual office conditions.

Occasionally required to travel to various warehouse locations to investigate material problems.

Subject to existing weather conditions when visiting the field.

Exposed to noise, dust, moving vehicles, and other conditions of warehouses.

EQUIPMENT, TOOLS, AND MATERIALS UTILIZED

Computer, fax/scanners, phone, RFID Scan Guns, two-way radio

Additional Details
Please note, employees and/or union members will be given priority consideration in the hiring process, per the applicable labor contracts.

Rate to be determined by applicants entered service date and service date in union jurisdiction of this classification.

CTA IS AN EQUAL OPPORTUNITY EMPLOYER

No employee or applicant for employment will be discriminated against because of race, color, creed, religion, sex, marital status, national origin, sexual orientation, ancestry, age, unfavorable military discharge, disability or any other status protected by federal, state, or local laws; except where a bona fide occupational qualification exists We are committed to providing an inclusive environment for our workforce and supporting the communities we serve. CTA will make reasonable accommodations for the known disabilities of otherwise qualified applicants for employment as well as its employees, unless undue hardship would result. If you require an accommodation in the application or hiring process, please contact [email protected] prior to the submission of your application or upon notification of your actual test date. CTA will work with you to determine if an accommodation can be provided.

TO BE CONSIDERED APPLICATIONS MUST BE COMPLETED IN THEIR ENTIRETY INCLUDING:

• UPLOADED RESUME / WORK HISTORY
• QUALIFICATIONS
• JOB ASSESSMENT QUESTIONS

INFORMATION PROVIDED MUST BE ACCURATE AND TRUTHFUL.

Primary Location: USA-Illinois-Chicago

Job: Purchasing/Warehousing

Job Posting: Dec 10, 2021, 12:00:00 AM

Position Type: Full-time Permanent (FTP)