Office Specialist 1
Expired Job Description :
The Oregon State University Division of Extension and Engagement invites applications for a full-time Office Specialist 1 for the
OSU
Extension Service Benton County Office. This position is located in Corvallis, Oregon.
This Office Specialist 1 is a member of the OSU Extension Benton County Office support team and contributes to a welcoming and respectful workplace culture. This position provides routine office support tasks for the OSU Extension Benton County Office. The Office Specialist provides educational resources and general assistance to Extension clients and/or refers clients to the appropriate faculty or staff member. The ability to travel is required to perform office-related errands such as picking up or delivering materials to the OSU main campus, supply stores, printing and mailing.
This Office Specialist 1 is a member of the OSU Extension Benton County Office support team and contributes to a welcoming and respectful workplace culture. This position provides routine office support tasks for the OSU Extension Benton County Office. The Office Specialist provides educational resources and general assistance to Extension clients and/or refers clients to the appropriate faculty or staff member. The ability to travel is required to perform office-related errands such as picking up or delivering materials to the OSU main campus, supply stores, printing and mailing.
About the division:
The Division of Extension and Engagement (Division) is core to Oregon State University’s mission. The Division helps create real solutions and positive impact across Oregon and beyond. The Division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our Division and its core units and initiatives, please visit our website: https://engagement.oregonstate.edu/.
OSU Extension programs, partnerships and volunteer opportunities are focused on:
- Healthy communities and economies
- Resilient and productive forestry and natural ecosystems
- Sustainable agriculture, food systems, and gardening
- Thriving youth, individuals and families
Commitment to inclusive excellence:
Oregon State University is committed to creating and maintaining compassionate and inclusive learning and working environments for all learners, visitors and employees. We envision collaborative community environments that enhance civility and embrace diversity. All employees are responsible for achieving this commitment. This commitment includes, but is not limited to, complying with Civil Rights and Language Access regulations.
OSU Extension Service https://extension.oregonstate.edu/about/diversity-equity-inclusion
OSU Moving Forward Together https://leadership.oregonstate.edu/president/moving-forward-together
This Office Specialist embeds the commitment of the university to a collaborative and inclusive community in all interactions and duties performed.
60% – Reception and General Support
Answer multiple phone lines, screen and direct incoming calls.- Greet visitors and provide instructions and directions.
- Inform public about specific information and services.
- Provide information to clientele when requested.
- Handle the sale of publications.
- Take in registration funds for programs.
- Reserve meeting rooms.
- Provide water and canner lid testing to clientele.
- Maintain office reservation and checkout system.
30% – General Office Support
Pickup, open and distribute mail, and prepare mailings.- Meter and deliver all out-going mail to USPS or other sites as appropriate.
- Update and maintain Extension databases.
- Maintain and organize office calendars.
- Order office supplies and equipment.
- Organize and maintain publication files, including publication orders.
- Assist with equipment and facility repairs and maintenance.
- Assist with special projects as requested in all program areas.
- Open and close office daily per office hours.
- Travel required for office-related errands such as picking up or delivering materials to the OSU main campus, supply stores, printing and mailing.
10% – Other
Contribute to a welcoming and respectful workplace culture.- Provide a welcoming and inclusive customer service.
- Other duties as assigned.
Minimum Qualifications
Completion of courses or training in Office Technology OR One year of general clerical experience which included typing, word processing, or other generation of documents OR An equivalent combination of training and experience.
Additional Required Qualifications- A demonstrable commitment to promoting and enhancing diversity and inclusion.
- Experience with computer software such as similar to Microsoft Office and web-based applications.
This position is designated as a critical or security-sensitive position therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per
OSU
Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.
This position requires driving a university vehicle or a personal vehicle on behalf of the university therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030 et seq.
Preferred (Special) Qualifications
- Bilingual and Bi-cultural (English and Spanish).
- Excellent oral and written communication skills.
- Experience with creating marketing materials and promoting events.
- Experience with Extension Services or other volunteer organizations.
- Ability to interact positively with the general public and volunteers.
- Ability to work independently and with frequent interruptions.
- Ability to handle multiple detail-oriented tasks.
- Ability to adapt to a changing technological environment.
Working Conditions / Work Schedule
Typical office environment.
This position is deemed essential and the incumbent may be expected to report to work during inclement weather, emergency and other University work curtailments or closures. No This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities. No
Posting Detail Information
Posting Number
P03494CT
Number of Vacancies
1
Anticipated Appointment Begin Date
04/18/2022
Anticipated Appointment End Date
Posting Date
03/24/2022
Full Consideration Date
Closing Date
04/25/2022
Indicate how you intend to recruit for this search
Competitive / Internal
Special Instructions to Applicants
Closing date for this posting has been extended to expand the original applicant pool.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. Posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions.
Please attach answers to the following questions as “other document 1.”
1) Describe your customer service and general office support experience. Include: (a) the organization where you gained your experience (b) your experience with office equipment and multiple line phone systems © your experience explaining policies, rules and procedures and (d) the types of customers for whom you provided information.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. Posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions.
Please attach answers to the following questions as “other document 1.”
1) Describe your customer service and general office support experience. Include: (a) the organization where you gained your experience (b) your experience with office equipment and multiple line phone systems © your experience explaining policies, rules and procedures and (d) the types of customers for whom you provided information.
2) Describe your experience with the most current Microsoft Office applications, web-based applications, social media platforms and the types of documents that you created.
3) Describe any experience working with volunteer organizations.
4) Describe a time where you adapted your style in order to work effectively with those who were different from you.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Elizabeth McGovern at Elizabeth.mcgovern@oregonstate.edu or
541-713-5000
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
This position is designated as a critical or security-sensitive position therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.
This position requires driving a university vehicle or a personal vehicle on behalf of the university therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
This position is designated as a critical or security-sensitive position therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.
This position requires driving a university vehicle or a personal vehicle on behalf of the university therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
