OFFICE ASSISTANT

Posted 1 week ago
Hendrickson, McEwen, TN, Openings : 1,
Apply Here Job Description : Position Purpose: Performs daily task associated with the support of business operations for our McEwen, TN facility. The ability to perform the following duties will be required for this position. Essential Functions: Office / Shop Management
  • Answer phone and complete clerical duties
  • Greets and directs guests/visitors in a professional manner
  • Efficiently administer the upkeep, order, and delivery of supplies to include, but not limited to, office items, coffee, copier supplies, and vending machines
  • Schedule service for vehicles
  • Keep track of and schedule services for the following:
o HVAC o Plumbing o Electrical Issues o Crane Inspections o Air Compressor o Company Vehicles
  • Orders lunches and plans meals for designated meetings and events
  • Other duties as assigned

Health and Safety
  • Maintain MSDS log
  • Work closely with EHSS to ensure a safe working environment
  • Facilitate the arrival of and disposal of chemicals in compliance with EHS
o Work with our vendor, Safety Kleen
  • Working closely with EHSS to maintain OSHA compliance as needed:
o Medicine cabinet o Safety signs o Fire extinguishers
  • Maintain emergency and safety plans for shop
  • Coordinate with the removal and recycling of scrap material
  • Maintain “Sustain Life” account for McEwen, TN facility

Purchasing / Project Work
  • Enter requisitions in QAD
  • Send Purchase Orders to vendors
  • Set up of new vendors
  • Tracking orders to ensure items arrive in coordination with the project schedule
  • Work closely with corporate AP and AR when required to ensure bills are paid in a timely manner
  • Ownership of Corporate Purchasing Credit Card and filing of monthly reports associated with

Shipping and Receiving
  • Physically receive orders and organize based on Department and Project Number
  • Manage the shipment of product from the facility:
o Black Oxide o Heat Treat o Trucking o Crating o Packing slips / BOLs o Working with customs and brokers for international
  • Scheduling trips to local vendors

Sales
  • Receive customer requests for quote and pass along information to responsible parties
  • Receive customer PO’s and set up project internally once in QAD
  • Track and assign Project Numbers
Education and Training
  • High School Diploma or G.E.D. from an accredited school.
Minimum Qualifications
  • 3 years of office experience required
  • Excellent computer skills including Word, Excel, Power Point, Outlook is a must
  • Capable of coordinating multiple projects at the same time
  • Results oriented with a strong sense of personal responsibility
  • Good written and oral communication skills
Physical Demands
  • Constant Sitting
  • Constant cervical spine motion
  • Constant simple grasps
  • Constant fine manipulation
  • Minimal standing
  • Minimal walking
  • Lifting and carrying 30 lbs. 1-25 feet
Environmental Conditions
  • Typical office setting
  • Shop floor
o Dust/debris (eye protection required) o Noise (use of hearing protection required) o Oil Hendrickson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Additional Information

  • Requisition ID: 240000WQ
Last Date For Apply: 2025-01-02 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here