General Office Clerk II, Fetal Assessment Treatment Centre (FATC)
Apply Here Job Description :
Company : IWK Health
Req ID:
189357
Department/Program:
Fetal Assessment Treatment Ctr, Womens & Newborn Health
Location:
Halifax
Type of Employment:
Permanent Hourly PT (50% FTE) x 2 position(s)
Start Date:
ASAP
Union Status:
NSGEU Off&Cler, Admin Professionals Bargaining Unit
Compensation:
$22.894
–
$24.8939 /hour
Closing Date
: October 2024 (Applications are accepted until 23:59 Atlantic Time)
IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.
Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.
The Opportunity
Reporting to the Manager and under the supervision of the Clinical Leader, the General office clerk works independently and is responsible for the duties associated with booking and registration process. Responsibilities may include, but not limited to: scheduling ultrasounds and consultations coordination of appointments registration of patient visits retrieval, labeling and filing of patient records responding to telephone inquires Order Entry of lab specimens and other administrative duties as required.
Hours of Work
Monday-Friday 7.0 hour per shift 35 hours bi-weekly.
Your Qualifications
- Minimum High School diploma or G.E.D. required
- Graduate from a recognized Office Administration Program preferred
- Previous experience in a similar role is an asset. Minimum six (6) months related administrative/secretarial experience preferred.
- A combination of equivalent education and experience may be considered
- Keyboarding skills minimum of 40 wpm required, 60 wpm is preferred (testing may be conducted on shortlisted candidates and be considered in candidate suitability)
- Working knowledge of Microsoft Office and other computer programs/technology (testing may be conducted on shortlisted candidates and be considered in candidate suitability)
- Previous experience with Meditech and Community Wide Scheduling (CWS) preferred.
- Demonstrated strong time management, analytical, and problem-solving skills required
- Demonstrated ability to prioritize workloads required.
- Ability to work in fast paced team environment, while meeting strict deadlines
- Demonstrated excellent organization skills, strong communication (verbal & written) and interpersonal skills required.
- Demonstrated initiative self-motivated and able to work with minimal supervision/direction required.
- Demonstrated high regard for quality, accuracy, and attention to detail required.
- Demonstrated flexibility to meet workload demands required.
- Excellent judgment and discretion in handling confidential and/or sensitive information required.
- Demonstrated experience with office equipment (e.g., fax machine, photocopier) preferred.
- Competency in other languages considered an asset.
Thank you for your interest in IWK Health.
Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.
This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.
An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.
I
f you are an employee of IWK Health
, please apply through the
internal careers page
to ensure you are flagged as an internal applicant.
