Executive Assistant

AgReserves, Inc. is seeking a self-motivated and team-oriented Executive Assistant to provide in-office clerical and administrative support select members of our Executive Leadership Team. This position requires someone with the highest integrity, who is capable of wise, independent decision making and judgment, and able to exercise confidentiality and with high discretion.

Responsibilities :

• Provide comprehensive administrative support the VP-level leaders which includes screening emails, calendar planning, managing expense reports and the required documentation, and other miscellaneous supportive tasks to ensure the VP’s ability to work as efficiently and effectively as possible.
• Prepare various reports and presentations in PowerPoint, Word, Excel, book form, etc.
• Arrange travel, coordinate meetings, manage calendars, and telephone conferences.
• Plan and coordinate business lunches and other company events which includes partnering with vendors to organize location, catering, gifts /favors, transportation, equipment, materials, communication, etc.
• Prepare agendas, take accurate meeting minutes or detailed notes and follow-up on assignments.
• Greet office visitors, notify the attendees, and escort visitors to the meeting space.
• Organize the break and conference rooms, as well as manage the inventory of supplies.
• Oversee building and facilities management activities including maintenance, closures, plant care, security, repairs, cleaning, etc.
• Proactively find ways to increase efficiency, streamline processes, and eliminate unnecessary tasks.
• Maintain confidential filing and reporting systems.
• As part of the corporate administrative team, collaborate with and share various assignments and rotational receptionist duties including mail management, answering main company line, data management, and other miscellaneous duties.

Qualifications :

• 4+ years experience in an administrative role to senior management.
• 2-year college degree or relevant professional certification or experience in lieu of education.
• Advanced computer skills and technical proficiency using various systems and software including SharePoint and Microsoft tools (Word, PowerPoint, Excel, Outlook).
• Excellent interpersonal and communication skills, both verbally and written.
• Strong organizational, multi-tasking skills with high degree of accuracy and timeliness.
• Ability to research, develop and report various types of information.
• Ability to exercise initiative, solve problems, use sound judgment and decision-making skills with confidential and sensitive information.
• Knowledge of and experienced in organizational procedures, systems, and policies.
• Professional attitude and appearance.
• This is an in-office position – eligible candidates must be willing and able to work at the Salt Lake City, UT headquarters, Monday-Friday during regular office hours.

AgReserves, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender, identity or expression, or any other characteristic protected by federal, state or local laws. Qualified applicants must be legally and lawfully authorized to be employed and work in the United States without current or future visa sponsorship – AgReserves, Inc is not sponsoring visas at this time.

AgReserves offers medical, dental, vision, life, and AD&ampD insurance coverage. Additionally, employees can contribute to an FSA, and to an employer matched 401(K). Employees can apply for Tuition Assistance for continuing education purposes. All full-time employees are eligible to participate in a discretionary profit-sharing bonus. For more detailed information please visit our benefits site: https://www.agreserves.com/benefits/. AgReserves, inc. complies wth the current state minimum wage laws for all positions, regardless of the pay ranges posted.

Additional Benefits may also include:

Commuter Benefits.

Job Type: Full-time

Pay: $26.70 – $40.10 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Salt Lake City, UT 84111 (Preferred)

Ability to Relocate:

• Salt Lake City, UT 84111: Relocate before starting work (Preferred)

Work Location: In person