Executive Assistant Job in Adobe

Adobe, Illinois, Openings : 1, Experience : Not Specified
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Job Description :
Our Company

Changing the world through digital experiences is what Adobe’s all about. We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences! We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen.

We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours!

Job Description
Adobes Digital Solutions organization is seeking an Executive Assistant to join its high-paced pre-sales and consulting team. We are looking for a motivated administrative professional to support the group bringing innovative digital experiences to our customers!
What youll do
  • Provide administrative support to the Sr. Director of Technical Pre-sales & Solutioning
  • Extensive scheduling and calendar coordination
  • Filter and handle requests for internal & external commitments
  • Coordinate special projects including team off-sites, team building activities, and all-hands meetings
  • Run meeting logistics, including booking conference rooms, presentation equipment, and catering as applicable
  • Coordinate new hire logistics for the teams, working with Facilities team when needed for seating requirements, working with IT on computer equipment, and overall onboarding support
  • Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup for vacation/illness
  • Maintain organization charts, Outlook mailing lists, and other department-wide support
  • Provide travel planning support for both domestic and international travel. Includes booking air travel, hotel, ground transportation, and other travel logistics
  • Process business expense reimbursement requests, and invoices
What is needed to succeed:
  • Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.
  • Exceedingly well organized and detailed oriented; enjoys the administrative challenges of supporting a VP and team.
  • Ability to handle frequent interruptions, change priorities, and remain flexible, continually improves the administrative process for great efficiency.
  • Experience in project management dealing in multiple tasks, timelines, and deadlines
  • Highly proficient in analysis and problem-solving skills.
  • Expert-level writing and verbal communications skills; strong judgment and decision-making skills.
  • Excellent calendar management skills, including coordination of complex executive meetings; experience scheduling travel arrangements.
  • High level of trust, discretion, drive ownership.
  • Ability to synthesize information and create reports.
  • EA has “ear-to-the-ground” among staff and can sense morale issues if they arise.
  • Be a team player, able to work on own initiative in a dynamic and challenging environment
  • Ability to demonstrate initiative and honed organizational skills.
  • Strong knowledge of MS Office skills – Word, Excel, Outlook, Microsoft Teams, and PowerPoint.
Last Date For Apply: 30/Oct/2022 00:00:00 Job Type : Full Time, Employment Type : PermanentApply Here