Event Planner
Expired Job Description :The Stanford Institute for Economic Policy Research (SIEPR) is Stanford University’s thought leader for understanding the economic challenges, opportunities, and policies affecting people in the United States and around the world. SIEPR’s mission is to support research that informs economic policymaking while engaging future leaders and scholars. SIEPR supports over 100 faculty members representing all seven schools at Stanford. Our faculty study a vast array of economic policy-relevant areas and collaborate with other established and up-and-coming researchers from within and outside Stanford.
Our VPDoR Diversity Journey:
- We create a hub of innovation through the power of diversity of disciplines and people.
- We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
- We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community.
- We promote a culture of belonging, equity, and safety.
- We embed these values in excellence of education, research, and operation.
POSITION SUMMARY:
The Stanford Institute for Economic Policy Research (SIEPR) is seeking a talented and detail-oriented individual to join our team as an Event Planner. As the Event Planner, you will play a crucial role in coordinating and executing a wide range of events hosted by SIEPR, including various annual academic events, monthly Associates Meetings, bi-annual Policy Forums, annual Economic Summit as well as other special events.
Joining SIEPR as an Event Planner offers an exciting opportunity to contribute to the success of high-profile events that bring together leading scholars, policymakers, business leaders, and industry experts. If you are passionate about event planning, have a keen eye for detail, and thrive in a dynamic academic environment, we invite you to apply for this position.
CORE DUTIES:
- Design, plan, implement, and coordinate customized events.
- Evaluate and select vendors and providers of services considering stakeholder requests and requirements.
- Serve as a member of an events team, and contribute in a wide variety of functional areas including decisions around budget allocation, event logistics and facilities.
- Consult with stakeholders to determine objectives and requirements.
- Inspect event facilities to ensure they conform to the event needs.
- Manage accounting operations relating to registration, including daily accounting procedures and reports, final monetary summaries, and/or account transfers.
- May serve as project leader on smaller scale events, coordinating teams that plan, implement, and manage all aspects of events or manage program elements of larger scale events.
- Utilize and/or maintain complex databases. May use specialized event planning software.
- May oversee registration strategy implementation, tracking, and analysis.
- May inspect event facilities for maintenance, janitorial and fire safety issues.
MINIMUM REQUIREMENTS:
Education & Experience:
Associate degree and three years of relevant experience or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Strong communication, interpersonal, time management, and customer service skills.
- Ability to manage multiple events simultaneously and meet deadlines in a fast-paced environment.
- Ability to work both independently and as a part of a team.
- Must be well organized and detail oriented.
- Knowledge of Microsoft Office.
Certifications and Licenses:
- Valid Non-Commercial Class California Driver’s License.
PHYSICAL REQUIREMENTS*:
- Constantly perform desk-based computer tasks.
- Ability to lift and move smaller equipment, signage, and supplies as needed.
- Ability to stand, walk, and remain active for extended periods during events.
- Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
- – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
WORKING CONDITIONS:
- This is a hybrid position requiring at least 3 days of onsite work per week and more as needed to meet event needs.
- Ability to be on-site during event days, which may include early mornings and late evenings.
- May require occasional overtime and weekends.
WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety communicates safety concerns uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
For On-site or Hybrid positions:
The expected pay range for this position is $64,480 to $83,000 per annum/hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
