Contract Specialist
Expired Job Description :Duties
- Serve as a warranted Contracting Officer with signatory authority for goods and services.
- Perform pre- and post-award functions involving procurements ranging in complexity and specialization while using best practices and adapting to growing category management functions. Associated tasks include in-depth planning activities, such as developing life cycle acquisition plans, milestones and related schedules.
- Strategize and develop acquisition plans, including contracting method, evaluation factors, negotiation tactics and source selection plans.
- Serve as a principal advisor to program officials in procurement planning and execution and provide expert service, guidance, coordination and consultation to identify procurement objectives and methodologies.
- Provide high-quality customer service and ensure transparent, timely communications with customers, Contracting Officer Representatives (CORs), Project Managers (PMs) and vendors. A positive attitude and a genuine enthusiasm for procurement activities in support of the FBI mission are critical to achieve success.
- Solicit, evaluate, negotiate and award contracts with commercial organizations, educational institutions, nonprofit organizations and state, local or foreign governments for furnishing products, services, construction or research and development to the federal government.
- Administer contracts by ensuring compliance with the terms and conditions of contracts, including resolution of problems concerning party obligations.
- Terminate contracts by analyzing, negotiating and settling claims and proposals.
- Analyze and evaluate cost or price proposals and accounting systems data.
- Plan, establish or review contracts, programs, policies or procedures.
Requirements
Conditions of Employment
All candidates must meet these requirements:
- Must be a U.S. citizen.
- Must be able to obtain a Top Secret Clearance.
- Must pass an FBI polygraph examination.
- Must pass an FBI-administered urinalysis drug test.
- Must be in compliance with the FBI Employment Drug Policy.
- Must never have been convicted of a felony.
- Must be registered with the Selective Service System (males only, exceptions apply).
On September 9, 2021, Executive Orders were signed by the President requiring Coronavirus Disease 2019 Vaccination for Federal Employees. All individuals who enter government service after November 22, 2021, need to be fully vaccinated prior to their start date, except in limited circumstances where an employee is entitled to a reasonable accommodation, pursuant to a sincerely held religious belief or medical disability. An individual is considered fully vaccinated two weeks after the second injection in a two-dose series (Pfizer-BioNTech or Moderna), or two weeks after the single injection option (Johnson & Johnson/Janssen). All employees are required to attest to their vaccination status and upload documentation of proof using the FBIs official and secure medical system of record. For more information regarding where to obtain a vaccine at no cost to you, please visit https://www.vaccines.gov/.
Prior to submitting a reasonable accommodation request relating to the COVID-19 vaccine mandate, an applicant should ensure they meet the following: (1) be in possession of a Conditional Appointment Offer (CAO) or Conditional Job Offer (CJO) and (2) be adjudicated favorably on their background investigation and, (3) have been contacted regarding a start date to enter on duty with the FBI. If these criteria are met, an applicant may proceed with submitting a reasonable accommodation request to the OEEOA Reasonable Accommodation Program. Please note that your start date may be delayed pending review of your request for a reasonable accommodation.
Reasonable Accommodation (RA) Request:
The FBI provides legally entitled reasonable accommodations to qualified applicants. If you need a reasonable accommodation for any part of the application and/or hiring process, please notify the OEEOA RA Program by either e-mail REASONABLE_ACCOMMODA@fbi.gov, telephone at 202-324-2158, or fax at 202-324-3976. Your request will receive an individualized assessment.
Qualifications
- As an entry level contract specialist (GS 07/09), you will, with guidance, prepare all pre-award, award and post award contract administrative functions (commonly referred to as cradle to grave contract administration) for contracts that are standard, short term and/or simple contracts or delivery orders. You may be required to: analyze requirements recommend revisions to statements of work/specifications determine the appropriate type of contract establish milestones complete procurement planning conduct pre-proposal conferences issue solicitations issue amendments analyze contractor proposals conduct cost/price analysis coordinate with technical experts award contracts complete negotiations execute modifications maintain contract files investigate claims execute terminations and finalize closeouts.
- As a mid-level contract specialist (GS 11/12), you will, with little guidance, coordinate and prepare solicitations for contracts that may be complex, unique, and/or long term.
- You may be required to: analyze requirements recommend revisions to statements of work/specifications determine the appropriate type of contract establish milestones complete procurement planning conduct pre-proposal conferences issue solicitations issue amendments analyze contractor proposals conduct cost/price analyses coordinate with technical experts award contracts complete negotiations mediate protests execute modifications resolve post-award issues related to noncompliance maintain contract files investigate claims execute terminations and finalize closeouts.
- As a senior level contract specialist (GS 13/14), you will manage a wide range of acquisition actions that require substantial expertise in pricing, complex terms and conditions and contract administration oversight in support of FBIs mission.
- You will independently coordinate and prepare solicitations for contracts that may be complex, unique and/or long term.
- You may be required to: analyze requirements recommend revisions to statements of work/specifications determine the appropriate type of contract establish milestones complete procurement planning conduct pre-proposal conferences issue solicitations issue amendments analyze contractor proposals conduct cost/price analyses coordinate with technical experts award contracts complete negotiations mediate protests execute modifications resolve post-award issues related to noncompliance maintain contract files investigate claims execute terminations and finalize closeouts as well as mentor junior officers in completing procurement activities.
Education
- Contract Specialist candidates must have a bachelors degree or higher from a U.S.-accredited college or university and have completed at least 24 semester hours in any combination of the following fields: Accounting, Business, Finance, Law, Contracts, Purchasing, Economics, Industrial Management, Marketing, Quantitative Methods or Organization and Management.
- A Federal Acquisition Certification in Contracting (FAC-C) is desired but not required.
- Training and certification can be achieved on the job and in accordance with FBI Procurement Training Plans. Certification requirements may be viewed at: https://www.fai.gov/.
For contracting professionals coming from DOD, a valid DAWIA certification is equivalent to a FAC-C at the same certification level, provided the FAC-C education and continuous learning requirements have been met. Your resume and transcripts must clearly demonstrate meeting these requirements.
SPECIALIZED EXPERIENCE:
The FBI has a particular interest in candidates with specialized knowledge and experience in information technology (IT) acquisitions, facilities/construction acquisitions, professional services acquisitions and/or real estate leasing agreements as defined below:
- IT experience includes: services and software, particularly IT Engineering and development of IT systems and IT Agile contracting.
- Facilities experience includes: real property, utilities and energy facilities-related materials, services, equipment or machinery fleet and aviation construction and engineering and logistics and packaging.
- Professional services include: advisory and consulting services professional and administration services human capital services and business intelligence.
- Real estate experience includes: cost analysis, contracting and lease review lease riders estoppels and indemnifications.
Additional information
To recruit and retain highly qualified candidates, selectees may be eligible for relocation or recruitment incentives. To be eligible for a relocation incentive, proof of change in residency will be required. Prior to receiving a relocation or recruitment incentive, an employee must sign a written agreement to complete a specific period of employment with the FBI at the new duty station. If eligible, selectees may be considered for additional benefits such as the opportunity to participate in the FBIs Student Loan Repayment Program, as well as cost transfer and limited cost transfer opportunities, contingent on the approval of the Human Resources Division.
The FBI is proud to be an Equal Opportunity Employer and all qualified applicants will receive consideration for this vacancy. Except where otherwise provided by law, selection will be made without regard to, and there will be no discrimination because of color, race, religion, national origin, political affiliation, marital status, parental status, physical or mental disability, genetic information, age, sex, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism, or any other non-merit factors.
Benefits
Review our benefits
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
All applicants are evaluated on Core Competencies of collaboration, communication, flexibility/adaptability, initiative, interpersonal ability, leadership, organizing/planning and problem solving/judgment.
Benefits
Review our benefits
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have – whether youre a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure youre eligible under their policies.
- Your resume, specifically noting relevant work experience and associated start and end dates.
- Other supporting documents:
- College transcripts, if qualifying based on education or if there is a positive education requirement.
- Veterans: DD 214 Disabled Veterans: DD 214, SF-15 and VA letter dated 1991 or later.
- Level of FAC-C certification or for contracting professionals coming from DOD, a valid DAWIA certification is equivalent to a FAC-C at the same certification level, provided the FAC-C education and continuous learning requirements have been met.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To apply for the Contract Specialist position, click here.
Agency contact information
Human Resources
Email
FBI_FFD_RECRUITMENT@fbi.gov
Address
Federal Bureau of Investigation
935 Pennsylvania Ave, NW
Washington, DC 20535
USNext steps
Once your complete application is received, we will conduct an evaluation of your qualifications. The most competitive candidates will be referred to the hiring manager for further consideration and possible interview. Interviews will be conducted on a rolling basis. You will be notified of your status throughout the process.
Fair and Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
- Equal Employment Opportunity (EEO) Policy
- Reasonable accommodation policy
- Financial suitability
- Selective Service
- New employee probationary period
- Signature and false statements
- Privacy Act
- Social security number request
Required Documents
- Your resume, specifically noting relevant work experience and associated start and end dates.
- Other supporting documents:
- College transcripts, if qualifying based on education or if there is a positive education requirement.
- Veterans: DD 214 Disabled Veterans: DD 214, SF-15 and VA letter dated 1991 or later.
- Level of FAC-C certification or for contracting professionals coming from DOD, a valid DAWIA certification is equivalent to a FAC-C at the same certification level, provided the FAC-C education and continuous learning requirements have been met.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
This job is open to
The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a surplus or displaced employee.
Individuals with disabilities
Military spouses
Veterans
Federal employees – Excepted service
Current excepted service federal employees.
Internal to an agency
Current federal employees of this agency.
Federal employees – Competitive service
Current or former competitive service federal employees.
Clarification from the agency
All U.S. Citizens
