Assistant to the Executive Directors of Development
Apply Here Job Description :Posting Details
Posting Details
Position Number:
119549
Title:
Assistant
Functional Title:
Assistant to the Executive Directors of Development
Category Status:
33-Exempt Regular
Applicant Search Category:
Staff
University Authorized FTE:
1.0
Unit:
VPUR-Development
Campus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
Under the direction of the Program Director, the Assistant is responsible for executive-level administration, organization, and communication in support of the Office of the Associate Vice President (AVP) for University Development. This includes supporting at least three Executive Directors, which the Assistant will “dotted line” report to, organizing their regular meetings, events and activities, maintaining agendas and briefings, and drafting communications and presentations.
The Assistant is also responsible for budget management and compliance, including tracking and managing expenses, and submitting travel approvals and requests for reimbursement. The Assistant understands and successfully follows all State, University and UR-specific policies and procedures.
The position also prepares fundraising progress reports, conducts prospect research, and compiles giving histories, and meets other reporting needs as required by the Program Director and Executive Directors, using multiple databases.
The Assistant completes additional projects for the AVP-Development Office, assisting with meeting planning, presentations, events, and planning projects. The Assistant will participate in setting priorities for and independently manage multiple short-term and long-term projects within the Development Leadership team. They will recommend and execute additional ad hoc projects to achieve the operational and strategic goals of the AVP-Development Office.
The Assistant will liaise with colleagues across the Schools & Colleges, other University Relations departments, and the Division of Research, among others. This position requires someone who is a self-starter who plans and acts proactively, with excellent problem solving and organizational skills, an eye for detail, and understands the importance of maintaining a high level of discretion and confidentiality.
Attendance at events during and after regular office hours and weekends may be necessary. Limited travel, primarily in the College Park area, is necessary.
Benefits Summary
Top Benefits and Perks:
Exempt Benefits Summary
Minimum Qualifications:
Education:
Bachelor’s degree required.
Experience:
At least 4 years of administrative or support experience within a professional office environment.
Knowledge, Skills, and Abilities:
- Proficient with MS Office (Word, PowerPoint, Excel, etc.)
- Superb attention to detail, follow-through, and initiative
- Excellent communication skills including writing, proofreading and speaking
- Collaborative and interacts effectively with both external and internal audiences and capable of building strong work relationships in a complex environment
- Able to work in a fast-paced, executive-level environment
- Flexible and able to take direction, in addition to managing multiple projects and tasks simultaneously
- Able to manage work assignments with minimal supervision, proactively identify solutions, and respond effectively to short deadlines
- Able to research, collect, organize, and analyze information for executive-level staff
- Exercise good judgment in making decisions independently
- Maintain confidentiality and discretion in all matters.
Preferences:
Preferences:
- Experience supporting an executive or individual or team of senior staff members.
- Prior experience in fundraising/development environment and/or higher education.
Additional Certifications:
Additional Information:
The University offers a comprehensive benefits package, including
generous paid time off
Tuition Remission
Health,
Dental,
Vision and
Prescription coverage
Retirement benefits
Family Care and
more.
Candidates must be able to provide proof of eligibility to work in the USA. No Visa sponsorship is offered for this position.
Salary Range is $73,400 – $91,751.
This position allows for a combination of in-person and telework days as approved by the supervisor. Guidance regarding hybrid work is subject to change at any time to align with operational or business needs.
Job Risks
Not Applicable to This Position
Physical Demands
Work is performed in an office environment and requires the ability to operate standard equipment and keyboards. The ability to work occasional evenings and weekends, and travel up to 5% of the time required. The individual must also be able to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects.
Posting Date:
07/19/2023
Closing Date:
Open Until Filled
Yes
Best Consideration Date
08/10/2023
Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
