Administrative Support Specialist
Expired Job Description :
Posting Information
Department
Renaissance Computing Inst-637100
Career Area
Administrative/Clerical Support
Is this an internal only recruitment?
No
Posting Open Date
04/21/2023
Application Deadline
07/21/2023
Position Type
Permanent Staff (SHRA)
Position Title
Admin Support Specialist – Advanced
Salary Grade Equivalent
GN08
Working Title
Administrative Support Specialist
Position Number
20054334
Vacancy ID
P017308
Full-time/Part-time Permanent/Time-Limited
Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week
40
Work Schedule
Monday – Friday 8 am to 5 pm
Work Location
Chapel Hill, NC
Position Location
North Carolina, US
Hiring Range
$45,000 to $53,083
Pay Band Information
To learn more about the pay band for this branch and role, please see
the Career Banding rates spreadsheet.
Position Summary Information
Primary Purpose of Organizational Unit
Are you ready to go beyond the state of the art?
At the Renaissance Computing Institute (RENCI), we use data, creativity, and inclusive teaming to revitalize how science is done. Fostering data science expertise and creating cyberinfrastructure isn’t just about solving known problems – it’s about expanding human potential by unlocking data.
We need innovators, builders, strategists, technologists, architects, and creative thinkers across all domains to drive this work forward. When you join our team, you’ll:
We understand that differences among individuals and ideas are essential for driving innovation, and we are firmly committed to cultivating collaborations that celebrate these distinctions.
Join our research institute at the University of North Carolina at Chapel Hill today and help us spark a scientific renaissance across the Research Triangle Park, North Carolina, and beyond.
At the Renaissance Computing Institute (RENCI), we use data, creativity, and inclusive teaming to revitalize how science is done. Fostering data science expertise and creating cyberinfrastructure isn’t just about solving known problems – it’s about expanding human potential by unlocking data.
We need innovators, builders, strategists, technologists, architects, and creative thinkers across all domains to drive this work forward. When you join our team, you’ll:
- Spend your time solving the interesting and unique problems of research and development.
- Shape your future through experimentation and unfettered access to premier education and research.
- Make connections to people and projects that ignite your passion.
We understand that differences among individuals and ideas are essential for driving innovation, and we are firmly committed to cultivating collaborations that celebrate these distinctions.
Join our research institute at the University of North Carolina at Chapel Hill today and help us spark a scientific renaissance across the Research Triangle Park, North Carolina, and beyond.
Position Summary
This position will become part of the Office of the Director Coordination Team (OOD-CT) at RENCI. The person in this position will work closely with members of RENCI’s Office of the Director (OOD) and OOD internal and external stakeholders and functional teams. High performance and independent work are critical for this position, as its role reflects directly on the efficiency of the RENCI leadership team, project teams, and RENCI internal operations.
This position will provide consultation, clerical, and administrative assistance to member/s of the Office of the Director and RENCI staff. They are responsible for:
1. Office administration: lead organizer, responsible for mail distribution, coordination of shipping and delivery of highly specialized items, consulting with managers to establish insurance and method of delivery (via USPS, FedEx, UPS) managing breakroom and office supplies (stock inventory, replenishing, ordering), working with the Finance Team, analyzing best practice and deals coordinating office operation by opening/closing doors, setting up meeting rooms and more straightforward technology tools as projectors and computers, assisting with minor space rearrangements, answering phones as needed.
2. Provide meeting support and planning support to RENCI and liaise with other UNC Departments seeking to utilize RENCI’s collaborative spaces for events and meetings, e.g., assisting in brainstorming days and best conference rooms, as well as providing information about outside vendors used by RENCI, making reservations, assisting with Zoom setting, scheduling RENCI wide events, note taking as needed, drafting slides as needed, planning and executing lightweight events including scheduling, invites, catering, and arrangements.
3. Actively contribute to one or more of the RENCI Service Teams to assist with leading and facilitating meetings for one or more RENCI Teams.
4. Maintaining selected office documentation and processes: RASR submissions, off-campus
user agreement (OCUA) forms, providing support to one or more RENCI Service Departments.
5. Hiring support: collaborate with hiring managers and hiring coordinators to provide timely and efficient administrative support by downloading confidential documentation and preparing hiring trackers, organizing, managing time conflicts, and scheduling meetings for the hiring committees, scheduling interviews and preparing candidate’s responses and communication, as well as documentation as necessary.
6. Traveling support: assist with traveling and lodging reservations and reimbursements.
7. Business information: serve as the point of contact and work collaboratively with RENCI staff on administrative questions and consultation, assisting with best practices, current processes, and referrals
8. Other duties as assigned.
This position will provide consultation, clerical, and administrative assistance to member/s of the Office of the Director and RENCI staff. They are responsible for:
1. Office administration: lead organizer, responsible for mail distribution, coordination of shipping and delivery of highly specialized items, consulting with managers to establish insurance and method of delivery (via USPS, FedEx, UPS) managing breakroom and office supplies (stock inventory, replenishing, ordering), working with the Finance Team, analyzing best practice and deals coordinating office operation by opening/closing doors, setting up meeting rooms and more straightforward technology tools as projectors and computers, assisting with minor space rearrangements, answering phones as needed.
2. Provide meeting support and planning support to RENCI and liaise with other UNC Departments seeking to utilize RENCI’s collaborative spaces for events and meetings, e.g., assisting in brainstorming days and best conference rooms, as well as providing information about outside vendors used by RENCI, making reservations, assisting with Zoom setting, scheduling RENCI wide events, note taking as needed, drafting slides as needed, planning and executing lightweight events including scheduling, invites, catering, and arrangements.
3. Actively contribute to one or more of the RENCI Service Teams to assist with leading and facilitating meetings for one or more RENCI Teams.
4. Maintaining selected office documentation and processes: RASR submissions, off-campus
user agreement (OCUA) forms, providing support to one or more RENCI Service Departments.
5. Hiring support: collaborate with hiring managers and hiring coordinators to provide timely and efficient administrative support by downloading confidential documentation and preparing hiring trackers, organizing, managing time conflicts, and scheduling meetings for the hiring committees, scheduling interviews and preparing candidate’s responses and communication, as well as documentation as necessary.
6. Traveling support: assist with traveling and lodging reservations and reimbursements.
7. Business information: serve as the point of contact and work collaboratively with RENCI staff on administrative questions and consultation, assisting with best practices, current processes, and referrals
8. Other duties as assigned.
Minimum Education and Experience Requirements
High school diploma or equivalency and one year of related office experience or equivalent combination of training and experience.
Required Qualifications, Competencies, and Experience
- Excellent verbal and written communication skills
- Ability to utilize office equipment and other relevant technology (MS Office,
- Familiarity with scheduling tasks
- Ability to work as part of a team
- Attention to detail
- Excellent organization and prioritization skills
- Ability to work independently, with little to no supervision
Preferred Qualifications, Competencies, and Experience
- Serves as a resource for others in resolving unprecedented, non-standard issues and problems.
- Helps develop projects/solutions. Coordinates and facilitates solutions with other work units with internal and external organizations and constituents.
- Understanding of the university’s educational mission.
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements
