Administrative Services Assistant 1 – OIG – Kanawha Co.

State of West Virginia, Kanawha County, WV, Openings : 1, Experience : Not Specified
Job Description :
Nature of Work

1 Vacancy
Kanawha County

This position will perform administrative work under the Office of Health Facility Licensure and Certification (OHFLAC), providing administrative support services related to personnel, fiscal and administrative operations.

This position will be responsible for performing administrative, confidential duties, including processing, monitoring and tracking of all OHFLAC personnel transactions in OASIS, assisting with maintenance of OHFLAC fleet by monitoring and approving maintenance of vehicles, delivering and retrieving vehicles to/from maintenance or repair shop, as needed, monitoring and reviewing maintenance of vehicles mileage logs, and provide back-up assistance for employee fleet orientation to new employees. Under the direction of the Director of Operations, this position will provide support with the day-to-day operations of the office, including confidential personnel activities, preparation of documentation for personnel transactions, preparation of reports, providing guidance and interpretation of state and department policies and procedures, assisting with employee onboarding and orientation, and employee exit process, etc. This position may also provide assistance to the Office Director and other management staff, as needed with day-to-day operations of the office, at time dealing with highly sensitive and confidential issues. This position will provide assistance to the OHFLAC fiscal lead Administrative Services Assistant, as needed, with auditing travel expense accounts and vendor invoices with correct financial coding for accuracy and adherence to state travel policy and DHHR guidelines and process for payment. This position may also assist with the purchasing of office supplies, completing monthly reconciliation of assigned purchasing card (p-card) and out-stationed surveyors p-cards, and processing and preparing any received negotiables for daily deposit. Assist with the monitoring and maintaining records, including OHFLAC assets. This position will also assist with special projects, presentations and reports for adherence and required adjustments, and other assignments as needed.

The candidate will be required to learn and use program specific computer applications and posses excellent written and oral communication skills. A valid drivers license is required.
The candidate must have the ability to work independently and preferably familiar with Google Office suite products and be capable of entering data timely, accurately and completely into pre-established spreadsheets and virtual software programs. Typing is required.

As a condition of employment, an inquiry into job-related information will be completed, which may include but is not limited to, criminal records, abuse registry records, driving records, employment history, education and training. Failing to cooperate with this process, providing false or incomplete information, or discovery of disqualifying information will result in denial of or dismissal from employment or denial of transfer irrespective of when discovered.

Your eligible score will be based on information provided in your application therefore, make sure your application is detailed and complete. You MUST complete ALL parts of the application, including the Work Experience section.

Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified . If you are claiming Veterans preference, please submit MEMBER 4 form and/or your VA Letter.

Please attach documents to the online application before submitting it. Or, you may email it to: or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.

This announcement is for one or more specific vacancies and only applies to the location(s) indicated. Your application will remain active for this job for 180 days or until the job is filled. Application for this job does not automatically qualify you for other positions. Be sure to submit your application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.

Minimum Qualifications

Training: Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field.

Substitution: Additional qualifying experience as described below may be substituted on a year-for-year basis for the required training.
Experience: One year of full-time or equivalent part-time paid employment in a technical or advanced clerical position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property. Experience must have been at the Office Assistant 3 or Accounting Technician 3 level or higher.
Substitution: Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year-for-year basis.

Last Date For Apply: 2023-10-11 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEExpired