Administrative Secretary
Expired Job Description :
The Administrative Secretary works under the direction of the operations manager, and department chair and associate chair to assist in day-to-day operational functions of the department. Acts as receptionist and first point of contact for the department maintains social media presence and performs routine website updates assists in overseeing student workers assists with reimbursement and invoice processing as needed, assists with planning and coordinating meetings and special events. Required Knowledge, Skills, and Abilities
- Ability to use Microsoft Office suite, Zoom, Adobe, web editing software and social media applications.
- Ability to use good written and verbal communication skills
- Ability to interact effectively and courteously with individuals of varied cultures and levels inside and outside of the University utilizing excellent interpersonal communication skills.
- Ability to effectively handle multiple projects simultaneously and meet established deadlines applying excellent organizational skills.
- Ability to operate electronic office machines (printers, copiers, multi-line phones, fax.)
- Ability to maintain confidentiality in all work performed.
- Ability to work evenings and weekends as needed.
SPECIAL REQUIRED ABILITY FOR INCUMBENTS WHO HAVE CONTACT OR EXPOSURE TO ANIMALS OR ANIMAL TISSUES:
Ability to complete and pass successfully the required occupational health screening referenced in the University’s Animal Handler Health Surveillance Program on an annual basis.
REQUIRED BACKGROUND CHECK, PHYSICAL, AND DRUG SCREENING FOR INCUMBENTS WHO HAVE CONTACT OR EXPOSURE TO ANIMALS OR ANIMAL TISSUES:
Selected candidates must complete and pass a background check and an occupational health screening as a condition of employment. For identified jobs, a drug screening will also be required. The background investigation, required occupational health screening, and any required drug screening will be conducted after a conditional employment offer has been extended.
Required Education and/or Experience
- High School Diploma or equivalent.
- Two years administrative office support experience
- Associate or Bachelor’s degree
- Experience working in a university setting
- Experience working with Banner, MailChimp, and Drupal or other web editing software.
