ADMINISTRATIVE OFFICER

Duties

The following are the duties of this position at the GS-11. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As an ADMINISTRATIVE OFFICER, you will:

• Maintains files and records of Library projects that are useful in making organizational decisions and may be included in reports submitted to senior management.
• Proactively participates in regular meetings with management to address administrative issues, resolve problems, and provide recommendations for program improvements.
• Coordinates and initiates all human resources related processes, procedures, and actions within the Library, and, as needed, coordinates those activities with Legislative Archives, Presidential Libraries, and Museum Services (L), Human Capital (H), etc.
• Serves as the Librarys warranted contracting officer, overseeing all purchasing and contracting activities including proposal writing, bidding, contract award, and execution and monitoring.
• Analyzes, develops, plans, and has primary responsibility for Library financial activities.
• Incumbent supervises the work of an employee or a small staff of employees.

Requirements

Conditions of Employment

This opportunity is also open to I nternal Candidates under Announcement IMP-12405673-24-LD. Please refer to that announcement for details on open period, eligibilit y, and how to apply.

The experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume.

• A one year probationary period may be required.
• A one year supervisory or managerial probationary period may be required.
• Must successfully complete a background investigation.
• Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
• If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
• Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form i-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
• File a Confidential Financial Disclosure Report within 30 days of appointment and annually from then on.
• Work is primarily sedentary. No unusual physical demands are placed on employee.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have – whether youre a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure youre eligible under their policies.

  1. Resume – either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive full credit for relevant experience, please list the month/date/year and number of hours worked for experience listed on your resume. We suggest that you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please view resume tips.
  
  2. Vacancy Question Responses – Completely answer the online assessment questionnaire associated with this job announcement.
  
  3. Transcripts – For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, you MUST submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected.
  
  If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions.
  
  4. CAREER TRANSITION ASSISTANCE PLAN (CTAP) OR INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP) DOCUMENTATION : If you are a displaced or surplus Federal employee, click CTAP/ICTAP for eligibility and a detailed list of required documents you must submit in order to be eligible.
  
  Optional Documents:
  In addition, we recommend that you submit copies of the following:

  • VETERANS PREFERENCE DOCUMENTATION: If you are claiming veterans preference, please visit the website for veterans hiring paths located at https://www.usajobs.gov/help/working-in-government/unique-hiring-paths/veterans/. In order to be considered for veterans preference, you must submit all required documentation such as a DD-214, VA letter showing disability, SF-15, etc. Please visit the applicant guide for further information on requirements.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  The National Archives and Records Administration has partnered with the Treasurys Bureau of the Fiscal Service to provide certain personnel services to its organization. Fiscal Services responsibilities include advertising vacancies, accepting and handling applications, and extending job offers.
  
  The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 8:00 a.m. – 5:00 p.m. ET, Monday – Friday). If applying online poses a hardship, please contact us by noon ET on the announcements closing date.
  
  The Bureau provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.

  • To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
  • Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  • After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  • You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

  To verify the status of your application, log into your USAJOBS account (USAJOBS Login) all of your applications will appear on the Welcome screen. The Application Status will appear, along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

  For additional information on how to apply, please visit the Partnership for Public Services Go Government website.
  
  To preview the assessment questionnaire: https://apply.usastaffing.gov/ViewQuestionnaire/12405674

  Agency contact information

  Applicant Call Center

  Phone

  304-480-8990

  Email

  NARAHR@fiscal.treasury.gov

  Address

  OFFICE OF PRESIDENTIAL LIBRARIES
  Columbia Point
  Boston, MA 02125-3398
  US

  Next steps

  Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. We will review your resume and transcript(s) (if appropriate) to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the best-qualified applicants. After making a tentative job offer, we will conduct a suitability and/or security background investigation. A final job offer for this position is typically made within 40 days after the closing date of the announcement.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

U.S. Citizens or U.S. Nationals no prior Federal experience is required.