Administrative Assistant – Library (Part-Time)
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Position Summary
Performs clerical duties and provides administrative support and assistance for assigned department/division. Assists other department/division personnel as needed.
Essential Functions
- Performs clerical duties and provides administrative support for assigned area of responsibility such as managing calendars and schedules, screening calls, arranging appointments, meetings, and conferences, as directed.
- Answers telephone routes calls to appropriate person places calls greets visitors and responds to inquiries gives and relays information as needed.
- Composes memos take notes in meetings and transcribe notes as needed.
- Organizes, scans and updates files and records as required.
- Assists in the preparation of budgets, prepares expenditure estimates, and gathers and organizes supporting data. Monitors individual accounts within these budgets to track expenditures.
- Establishes and maintains appropriate databases including physical and electronic files for the department. Prepares reports as directed.
- Initiates correspondence on a variety of matters requiring an understanding of department and City policies, procedures and ordinances.
- Enters payroll hours into financial/payroll system for assigned area of responsibility.
- Operates office equipment, including copiers, facsimile machines, and computers inputs and retrieves data and text.
- Receives cash, check or charge payments as required.
- Performs all other related duties as assigned.
Position Qualifications
Education
- High School Diploma or GED required.
Experience
- 1 year of clerical/administrative experience required.
Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements.
REQUIRED SKILLS & ABILITIES
Knowledge of:
- Must have sound knowledge and ability in business correspondence and an ability to proofread for grammar, spelling, and punctuation with a high degree of accuracy.
Ability to:
- Ability to accept responsibility and account for his/her actions.
- Ability to follow instructions, safety practices and standard operating procedures in performing assigned tasks.
- Ability to be punctual and attend work regularly
- Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
- Ability to perform work accurately and thoroughly.
- Ability to communicate clearly and concisely, both orally and in writing.
- Ability to communicate effectively with diverse, and sometimes irate individuals and to handle calmly and efficiently situations ranging from routine to emergency.
- Excellent memory and organizational ability, in order to set priorities, organize workload, handle multiple responsibilities, and meet deadlines.
- Ability to handle confidential information and sensitive issues in a responsible manner.
- Ability to accurately process and record payment transactions.
Skills:
- Skill in use of personal computer including Microsoft Office, Laserfiche, New World, e-mail and the internet.
Other Requirements:
- Must submit to and pass a pre-employment drug test.
Work Hours
Weekdays, some weekends and evenings possible.
Part-time employment at the City of Lewisville offers a few advantages, including:
- FICA Alternative with Corebridge Financial (Enrollment Required)*
- Optional Enrollment in a Deferred Compensation Plan with Nationwide or Corebridge Financial
- Employee Membership Discount to Thrive, LELLA, and Lake Park
- Volunteer Pay
- Paid Time Off Accrual
- Employee Assistance and Work/Life Support Program
- Referral Program Eligibility
- The City of Lewisville does not participate in the traditional social security program. However, we offer an alternative plan that provides supplemental benefits and for the financial security of our employees .
