Administrative Assistant- Las Vegas
Expired Job Description :
At Trane TechnologiesTM and through our businesses including Trane® and Thermo King®, we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world. Were a team that dares to look at the worlds challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.
This position is designated as
On-Site.
Responsibilities include the following. Other functions may be assigned. Please note that the receptionist must be able to perform these duties and responsibilities in close proximity to the switchboard.
- Answers and directs calls in courteous and timely manner for multi-line system
- Assist all local leaders with any projects or requests
- Supports marketing efforts for sales team
- Bursting disbursements checks and prepares for mailing prepares paid invoices for filing
- Coordinates local van pool vehicles
- Coordinates mail and outgoing packages, orders office and event supplies
- Creates PowerPoint for community and employee events. Tracks participation, RSVP, and coordinates company events
- Facilities coordinator to ensure building is safe and secure. Includi.g price negotiation and vendor selection
- Maintains communication boards throughout the building
- Maintains database and creation for security building badges
- Negotiates catering and food vendors for company meetings and training
- Occasionally requires overtime
- Orders office supplies
- Manages office vendors (cleaning, pest, etc) as needed
- Ensures break rooms are clean and coffee/coke machines are cleaned and maintained
- Point of contact to coordinate training in our training room for visitors and associates
- Responsible for maintaining visitor log and notifies appropriate party of visitor arrival
- Responsible for troubleshooting and minor changes to phone system
- Restock supplies for building, company, and customer events
- Sets up and breaks down after meeting events
- Sorts and distributes the daily mail to be routed to departments and associates
- Trains backups for phone support and ensure coverage is maintained at time of absence
- Coordinator for annual health event
- Assist Regional Finance Leader with accounts receivables remembers to team
- Add vendors in the winchill system
- Use procurement systems- creating purchase orders for vendors, making sure vendors bill correctly, ability to lookup invoices
- Responsible for answering all incoming calls in a timely, courteous, professional manner, and directing calls to the appropriate person/department/location
- Ability to lift up to 25lbs
- Occasionally requires overtime/weekend work
Key Competencies:
Ability to multi-task, great communication skills, problem solver, wiliness to support others, detail oriented
Qualifications:
- High school diploma or general education degree (GED) and two to three years related experience with a multi-line phone system preferred or equivalent combination of education and experience. Working knowledge of Microsoft Office products
- Proficient in Microsoft Office Suite specifically excel
Disclaimer:
Base pay range is based on US national averages. Actual base pay could be a result of seniority, merit, geographic location where the work is performed.
We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.
