Administrative Assistant

US Nuclear Regulatory Commission, Atlanta, GA 30303, Openings : 1,
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Job Description :

Duties

The successful candidate will serve as the principal administrative assistant to one or more branch chiefs of the Division of Reactor Projects, performing the full range of administrative duties. Such duties include but are not limited to:

  • Prepares letters, memoranda and reports in final form from drafts, entering them into ADAMS.
  • Reviews and proofreads outgoing correspondence, reports, memoranda, etc., for grammatical errors, completeness, and conformance with the format, style and appearance required by the NRC, office or division procedures.
  • Coordinates handling of controlled correspondence and action items and maintains up-to-date paper and electronic filing systems.
  • Retrieves and screens incoming telephone calls and visitors.
  • Coordinates the submission of time and labor input within assigned branches, ensuring all payroll units are completed and certified within established timeframes. When needed, may be required to enter and/or correct time for branch employees.
  • Maintains appointment calendars for assigned resident offices, branch chiefs and division. Coordinates arrangements for meetings/conferences and prepares the site office for visits by Commissioners and NRC senior management.
  • Allocates and maintains office supplies and inventory of NRC property, including office keys. Periodically conducts safe inventory to identify and dispose of outdated material in accordance with established safeguards guidelines.

Requirements

Conditions of Employment

  • U.S. Citizenship Required
  • This is a Drug Testing position.
  • Background investigation leading to a clearance is required for new hires.

Selectees are required to serve a trial period to assess their overall fitness and qualifications for continued employment. The trial period for new employees is two years. New employees who are preference eligible veterans serve a one-year trial period.

You must answer ALL job specific vacancy questions for this announcement. Incomplete applications will not be considered.

All information in your resume and responses to the vacancy questions must be true and accurate. Your resume will be used to validate your responses to the vacancy questions. If we are unable to validate your responses, you will not be considered for these positions.

You must meet the qualifications for this position by no later than 30 calendar days after the closing date of this announcement and before placement in the position.

Qualifications

In order to qualify for this position, you must have at least one year of specialized experience at the GS/GG-06 level in the Federal service or equivalent experience in the private or public sector.

SPECIALIZED EXPERIENCE is defined as: Demonstrated experience performing a wide range of administrative and secretarial functions, such as preparing and proofreading correspondence, scheduling appointments, maintaining supervisors calendar, arranging travel, etc. Experience in the use of office automation tools such as Microsoft Office 365 Applications, automated time keeping system, automated travel system, etc.

The ideal candidate should be able to demonstrate the following:

1. Skill to meet and deal tactfully and effectively with individuals at all levels, to exchange information, discuss administrative matters, and to gain understanding and cooperation in matters related to correspondence. Ability to review and discuss results tactfully and constructively for correspondence composed by others.

2. Knowledge of proper grammar, spelling, punctuation, and correspondence procedures sufficient to prepare correspondence of an administrative nature and review outgoing material for correctness, proper format, and completeness.

3. Proficiency with microcomputer-base word processing applications, including Microsoft Office (Word, Access, Excel, Outlook, PowerPoint), appointment calendars, emails and other database applications that are used to maintain automated tracking systems.

4. Ability to work efficiently in handling multiple assignments with competing priorities, often under considerable pressure to meet deadlines.

A description of how you possess the specialized experience as well as how you meet the qualifications desired in the ideal candidate above should be addressed in your resume.

Education

This job does not have an education qualification requirement.

Additional information

This position is located in Region II, Division of Reactor Projects. Selectee(s) will report to an assigned NRC office location on a regular basis and be eligible for telework as determined by agency policy. This is not a remote position. Offices are located in Athens, AL, Southport, NC, York, SC, Columbia, AL, Hartsville, SC, New Hill, NC, Baxley, GA, Huntersville, NC, Mineral, VA, Seneca, SC, Soddy-Daisy, TN, Jensen Beach, FL, Jenkinsville, SC, Surry, VA, Homestead, FL, Waynesboro, GA, and Spring City, TN. Advertised salary reflects the pay range for the above locations. Upon selection, salary will be set in accordance with the selectee’s assigned duty station.

The duty station for this position will be negotiated at the time of selection, as determined by the hiring manager. The salary will be based on the duty location negotiated. In general, employees are expected to be in the office 4 days per pay period. Telework schedules are approved, on a case-by-case basis. If selected, telework will be determined in accordance with Agency policy and the Collective Bargaining Agreement. Selectee/s must maintain eligibility to participate in the NRC telework program.

The NRC provides reasonable accommodation to applicants with disabilities where appropriate. Individuals with disabilities may contact the Selective Placement Coordinator for assistance with the application or hiring process via Disability.Resource@nrc.gov. Deaf applicants may contact the Disability Program Manager by calling the NRC videophone at 240-428-3217.

Individuals who are eligible for non-competitive appointment under an OPM special appointing authority may apply for consideration under a comparable NRC non-competitive appointing authority. Veterans, please visit: http://www.fedshirevets.gov/

Selectees will be required to complete a Declaration of Federal Employment, (OF-306), prior to being appointed to determine their suitability for Federal employment and to authorize a background investigation. False statements or responses on your resume or questionnaire can jeopardize your employment opportunity and subject you to disciplinary action, including removal from Federal service.


A transferable security clearance from another agency or a background investigation leading to a clearance is required for all new hires. To begin work at the NRC without a security clearance, you must be granted a temporary waiver of the required clearance, referred to as a 145(b) waiver. To be eligible for a 145(b) waiver you will need a favorable education verification, reference, credit, and criminal history checks. If a wavier is granted, the successful completion of a background investigation and favorable adjudication is required for continued employment. If you have resided outside the U.S. for an extended period of time, the agency may not be able to (1) grant the 145(b) waiver where the required investigation cannot be completed in a timely manner, or (2) achieve timely completion of the background investigation required for a security clearance.

The NRC is a zero tolerance agency with respect to illegal drug use. Individuals selected for this position will be subject to pre-appointment drug testing unless currently in a NRC position subject to random drug testing AND will be subject to random drug testing upon appointment to the NRC.


  • Benefits

    A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    As an NRC employee you will enjoy excellent Federal Benefits, including: comprehensive health and life insurance plans Flexible Spending Account Program for health and dependent care Dental and Vision Insurance retirement savings and investment plan similar to 401(k) (Thrift Savings Plan) annual (vacation) and paid sick leave family friendly leave policies 11 paid holidays per year transit benefits. This link provides an overview of the benefits currently offered to Federal employees. https://help.usajobs.gov/index.php/Pay_and_Benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

When the application process is complete, your application will be reviewed to determine if you meet the job requirements. You will be rated based on the information provided in your resume and responses to any vacancy questions to determine your level of knowledge, skill and ability related to the job requirements. If you are among the top candidates for this position, your application will be referred to the hiring manager.

Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to submit a thorough resume that directly relates to this position.



You may preview questions for this vacancy.
  • Benefits

    A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    As an NRC employee you will enjoy excellent Federal Benefits, including: comprehensive health and life insurance plans Flexible Spending Account Program for health and dependent care Dental and Vision Insurance retirement savings and investment plan similar to 401(k) (Thrift Savings Plan) annual (vacation) and paid sick leave family friendly leave policies 11 paid holidays per year transit benefits. This link provides an overview of the benefits currently offered to Federal employees. https://help.usajobs.gov/index.php/Pay_and_Benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • Required Documents

    As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have – whether youre a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure youre eligible under their policies.

    List of supplemental material that may be applicable:

    If you are a NRC employee you are required to submit your most recent Rating of Record (Performance Appraisal) or a statement saying that one is not available.

    If you are a current/reinstatement eligible Federal employee with status (Tenure Group 1 or 2), you will be considered under our merit promotion procedures and must submit a copy of your most recent non-award SF-50 (Notification of Personnel Action) to verify competitive status or reinstatement eligibility.

    Veterans Preference documentation, if applicable (e.g. DD-214 Member Copy 4 showing type of discharge/character of service Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within 120 days SF-15 Form and related documentation VA letter.) You can find additional information about Veterans Preference at http://www.fedshirevets.gov/.

    If you are applying for a position that requires a college degree, you must submit your College Transcripts.

    All supplemental documents will now be collected electronically and should be submitted before the closing date of this vacancy announcement. You have three choices for submitting your supplemental documents:

    1. Use the USAJOBS feature to download documents from your USAJOBS portfolio or
    2. use the Upload feature to upload documents directly from your computer. The following types of documents can be uploaded: .gif, .jpeg, .png, .rtf, .pdf, and .doc or
    3. use the Fax feature to print the Fax Cover Sheet and fax it, along with your supplemental documents to 1-571-258-4052.

  • How to Apply

    We strongly encourage you to complete your USAJOBS profile before you submit your application for this position.

    Please read the entire announcement. Your application for this vacancy must be received online via the USAJOBS application system BEFORE 11:59 pm Eastern Time on the closing date of this announcement. If you fail to submit a complete online application, you will not be considered for this position.


    NOTE: Your complete application includes your resume, your responses to any vacancy questions, and if necessary, documents which prove your eligibility to apply. To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builder. If you choose to use your own resume, please ensure it contains all of the required information below (items 1 -6) and you organize it so we can associate the following information for each experience/position. If you fail to provide the required documents, you will be marked as having an incomplete application package and you will not be considered any further.

    • Job title
    • Name of employer
    • Beginning and ending dates of employment (month/year) format
    • Hours worked per week. We will assume full-time unless otherwise stated. We will prorate part-time employment in crediting experience.
    • Detailed description of job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable).
    • Series and grade or equivalent (if a federal position).

    If the position has an education requirement or you are qualifying on the basis of education, please submit your transcript OR list your education history including the type of degree and your major of study. If the position requires a certain number of credit hours, you are strongly encouraged to list the relevant courses along with the course credits in your resume. Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages linked on your resume or cover letter to determine your qualifications.


    Paper applications will not be accepted unless hardship circumstances can be demonstrated. Requests for extensions WILL NOT be granted. If applying online poses a hardship for you, the Human Resources Specialist listed on the announcement will provide assistance to ensure that applications are submitted online by the closing date. Applicants must contact the Human Resources Specialist during business hours BEFORE the closing date of the announcement and speak to someone who can provide assistance for your online submission.

    You must answer any job specific vacancy questions. You will be rated based on your responses to any vacancy questions and especially the information provided in your resume. Breadth, recency, and length of experience in the field training, awards, and commendations past and current performance and community or outside professional activities will be considered to determine your level of knowledge, skill or ability for this position. Abbreviated responses to the vacancy questions, such as “significant experience” or “see resume” do not provide enough information and should not be used. You will not be considered for this position if you leave any of the vacancy questions unanswered.

    To begin the application process, select the Apply On-line button to the right on this screen. Then follow the prompts to login/register, submit all required supplemental documents, and complete the application process.

    Agency contact information

    Cindy Jackson

    Phone

    404-997-4927

    TDD

    240-428-3217

    Fax

    000-000-0000

    Email

    cindy.jackson@nrc.gov

    Website

    https://www.nrc.gov

    Address
    NUCLEAR REGULATORY COMMISSION
    US Nuclear Regulatory Commission
    245 Peachtree Center Ave NE
    Region II – Human Resources Staff
    Atlanta, Georgia 30303
    United States

    Next steps

    You may check the status of your application at any time after the announcement closes by logging onto USAJOBs and selecting “Application Status.”

  • Fair and Transparent

    The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

    • Equal Employment Opportunity (EEO) Policy
    • Criminal history inquiries
    • Reasonable accommodation policy
    • Financial suitability
    • Selective Service
    • New employee probationary period
    • Signature and false statements
    • Privacy Act
    • Social security number request

Required Documents

List of supplemental material that may be applicable:

If you are a NRC employee you are required to submit your most recent Rating of Record (Performance Appraisal) or a statement saying that one is not available.

If you are a current/reinstatement eligible Federal employee with status (Tenure Group 1 or 2), you will be considered under our merit promotion procedures and must submit a copy of your most recent non-award SF-50 (Notification of Personnel Action) to verify competitive status or reinstatement eligibility.

Veterans Preference documentation, if applicable (e.g. DD-214 Member Copy 4 showing type of discharge/character of service Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within 120 days SF-15 Form and related documentation VA letter.) You can find additional information about Veterans Preference at http://www.fedshirevets.gov/.

If you are applying for a position that requires a college degree, you must submit your College Transcripts.

All supplemental documents will now be collected electronically and should be submitted before the closing date of this vacancy announcement. You have three choices for submitting your supplemental documents:

1. Use the USAJOBS feature to download documents from your USAJOBS portfolio or
2. use the Upload feature to upload documents directly from your computer. The following types of documents can be uploaded: .gif, .jpeg, .png, .rtf, .pdf, and .doc or
3. use the Fax feature to print the Fax Cover Sheet and fax it, along with your supplemental documents to 1-571-258-4052.


Help

This job is open to

  • Individuals with disabilities

  • Federal employees – Competitive service

    Current or former competitive service federal employees.

  • Federal employees – Excepted service

    Current excepted service federal employees.

  • Career transition (CTAP, ICTAP, RPL)

    Federal employees who meet the definition of a surplus or displaced employee.

  • Military spouses

  • Native Americans

    Native Americans or Alaskan Natives with a tribal affiliation.

  • National Guard &amp reserves

    Current members, those who want to join or transitioning military members.

  • Peace Corps &amp AmeriCorps Vista

  • The public

    U.S. Citizens, Nationals or those who owe allegiance to the U.S.

  • Special authorities

    Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.

  • Veterans

Clarification from the agency

All NRC Employees are encouraged to apply. Based on the staffing needs of the agency/area of consideration, additional selections may be made from this vacancy announcement.

Last Date For Apply: 2024-08-15 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here