Administrative Assistant

Summary of Work

The Administrative Assistant is responsible for providing the administrative support to the office and staff. The Bismarck Public Defender Office is made up of a Supervising Attorney, four staff attorneys, an administrative assistant, a private investigator and this position.

Responsibilities include:

• Provide administrative support for office operations to include processing of incoming and outgoing agency mail maintain stock of office supplies, equipment, and forms.
• Serve as office receptionist maintain scheduling and appointment calendar for office and staff.
• Record management duties to include establish, organize, and maintain all office files – electronic and hardcopy maintain records retention schedule.
• Provide administrative assistance in the preparation of legal documents, correspondence, reports and forms for attorneys for court cases or hearings maintain criminal defense files, e-file documents with the court.
• Perform other duties as necessary and/or assigned.

Minimum Qualifications

Four years experience in office related functions, college level coursework may substitute for years of experience on a year-by-year basis.

Work experience in a legal setting will be given preference over work experience in other settings.

About Team ND

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Equal Opportunity Employer

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.