Administrative Assistant II

Pay Grade/Pay Range: Minimum: $18.32 – Midpoint: $21.97 (Hourly N4)

Department/Organization: 212901 – Music Education

Normal Work Schedule: Monday – Friday 8:00am to 4:45pm

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Assists the department head and faculty in the day-to-day operations of the department of Music Education in the College of Education. Procures supplies and promotional items, and, at times. Picks up supplies from local vendors. Assists in the logistics of on campus events for the faculty of the department. Manages schedules for graduate assistant and student workers. Handles the budgets for the department and oversees the graduate assistant and adjunct hiring.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience OR associate’s degree.

Skills and Knowledge: Knowledge of UA licensing approval procedures, procurement through BuyBama, and procedures to make purchases through outside vendors. Knowledge of P-card travel and non-travel purchases and reconciliation through Concur. Personable and able to talk with people across departments and areas students and parents of matriculates.

Preferred Qualifications: Experience with a host of office software including Excel.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases.