Administrative Assistant I

South Dakota Board of Regents, Madison, SD, Openings : 1,
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Job Description : Working Title Administrative Assistant I
Posting Number CSA01949P
Department DSU-Graduate School
Physical Location of Position (City) Madison
Posting Text Dakota State University is seeking applications for an Administrative Assistant I for the Office of Graduate Studies. The successful candidate will play a key role in managing various administrative tasks within the department.
Responsibilities:
  • Provide Graduate Program Committees with organized and complete application materials for review.
  • Draft and send official admissions correspondence to prospective graduate students.
  • Ensure timely and accurate communication regarding admission decisions.
  • Monitor and update waitlists for various graduate programs.
  • Prepare and distribute notifications to successful candidates for graduate assistantship awards.
  • Work closely with marketing and enrollment counselors to ensure marketing materials are up to date.
  • Collaborate with various departments to ensure seamless logistics for doctoral residency week.
  • Respond to inquiries from prospective and current graduate students promptly and professionally.
  • Assist in scheduling and coordinating committee meetings.
  • Purchase necessary supplies for the department and ensure proper inventory management.
  • Process reimbursement requests for the department.

Required Knowledge, Skills, and Abilities:
  • Effective verbal and written communication skills.
  • Superior time management and organization skills.
  • Ability to work independently and as a part of team.
  • Strong attention to detail.
  • Developed problem solving skills.
  • Ability to multi-task and handle multiple interruptions.
  • Ability to work with students, faculty, staff, and the public courteously.
  • Knowledge of Microsoft Word, Excel, and Outlook.

Benefits :
  • Flexible benefits package – health, dental, vision, life insurance, short-term disability, hospital indemnity insurance, flexible spending account, health savings account, health reimbursement account.
  • South Dakota Retirement System. Employees receive 6% fully matched contributions from SDRS and are vested after three years of service.
  • Paid time off – full time 12-month employees earn 15 days per year of annual leave and 14 days of sick leave per year. In addition, employees receive 11 federal paid holidays.
  • Reduced tuition for education.
  • Professional liability coverage
  • Paid family leave

How to Apply : DSU accepts applications through an on-line employment site. To apply, visit https://yourfuture.sdbor.edu . Please submit a cover letter, resume, and a list of at least three references.

For questions concerning the position, contact Alicia Entringer at alicia.entringer@dsu.edu.

Applications will begin to be reviewed immediately and continue until the position is filled.

Posting Date 02/09/2024
Closing Date
Open Until Filled Yes
First Consideration Date
Advertised Salary CSA Pay Grade GG: Starting at $20.04/hour
Duration of the Term 12 months
If Other, describe duration
Appointment Percent 100%
Work Hours 8am – 5pm
Typical Hours Worked Per Week
Appointment Type Regular
Scope of Search External (includes Internal)
If internal, define scope of search
This position requires No Requirement
If other, please indicate
Department Description and Cultural Expectations In addition to the exciting professional opportunities at Dakota State University, employees will have the privilege of enjoying the benefits of Madison, South Dakota. Nestled in the heart of the state, Madison offers a unique blend of small-town charm and modern amenities, creating an ideal environment for work-life balance.

The city boasts a range of recreational activities, from picturesque parks to outdoor events, fostering a sense of community engagement and well-being. Madison’s scenic landscapes and proximity to nearby lakes provide ample opportunities for outdoor enthusiasts, whether it be fishing, hiking, or simply enjoying the beauty of the great outdoors.

Madison’s location within South Dakota provides easy access to larger cities, cultural events, and regional attractions. Madison is only a short 50 minute drive from South Dakota’s largest city, Sioux Falls.

Equal Employment Opportunity Statement DSU is committed to equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Applicants with disabilities are invited to identify any necessary accommodations required in the application process. E-Verify, EOE.
Last Date For Apply: 2024-06-13 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here