Administrative Assistant

University of Arizona, Tucson, AZ 85724, Openings : 1, Experience : Not Specified
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Job Description :
Posting Number

COM-T Curricular Affairs

Department Website Link

University of Arizona Health Sciences

1501 North Campbell Avenue, Tucson, AZ 85724 USA

Position Highlights

The University of Arizonas College of Medicine – Tucson is seeking a dedicated and detail-oriented Administrative Assistant to provide comprehensive support to a medical school course focused on teaching clinical skills. The incumbent will work closely alongside the Program Coordinator, Seniors in the Doctor &amp Patient section of the Curricular Affairs Office. Additionally, the incumbent will support our administrative team, as needed.

The role primarily involves supporting the Coordinators in the recruitment of patients for clinical practice sessions, and will perform basic administrative tasks. The successful candidate will play a vital role in ensuring the smooth operation of the course which contributes to the educational experience of medical students.

Outstanding UA benefits include health, dental, and vision insurance plans life insurance and disability programs paid vacation, sick leave, and holidays UA/ASU/NAU tuition reduction for the employee and qualified family members state and optional retirement plans access to UA recreation and cultural activities and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties &amp Responsibilities
  • Perform general administrative duties, including managing calendars, scheduling appointments, and coordinating meetings for the course and staff members.
  • Maintain accurate patient consent records provided by senior staff, while following privacy regulations.
  • Coordinate patient scheduling and logistics, facilitating access to systems for medical students and their mentors.
  • Track and respond to course-related inquiries via e-mail, phone, or in-person, ensuring timely and professional communication as directed by supervisor.
  • Order, organize, and maintain supplies and office equipment for the Doctor &amp Patient course.
  • Collate and distribute course materials, presentations, and handouts as required.
  • Attend monthly Curricular Affairs and Staff meetings.
  • Attend bi-weekly TCMS meetings.
  • May assist on projects and tasks, as needed.

Knowledge, Skills and Abilities

  • Strong interpersonal and communication skills, with the ability to interact professionally with medical students, physicians, faculty, staff, and patients.
  • Familiarity with medical terminology and clinical practices is highly desirable.
  • Flexibility to adapt to changing needs and schedules within the course.
  • Excellent organizational skills and attention to detail, with the ability to prioritize tasks and multiple responsibilities effectively.
  • Proficiency in data management using Excel.
  • Proficiency in using productivity software, such as Microsoft Office Suite, email clients, and online collaboration tools.

Minimum Qualifications
  • High school diploma or equivalent, or equivalent learning attained through experience required.
  • Prior work experience not required.

Preferred Qualifications
  • Experience in an administrative role, preferably within an academic or healthcare setting.
  • Additional education or training in healthcare administration, or a related field.


Full Time/Part Time
Full Time

Number of Hours Worked per Week


Work Calendar

Job Category
Organizational Administration

Benefits Eligible
Yes – Full Benefits

Rate of Pay

Compensation Type
hourly rate


Career Stream and Level

Job Family
Administrative Support

Job Function
Organizational Administration

Type of criminal background check required:
Name-based criminal background check (non-security sensitive)

Number of Vacancies

Target Hire Date

Expected End Date

Contact Information for Candidates
Casandra Sanchez |

Open Date

Open Until Filled

Documents Needed to Apply
Resume and Cover Letter

Special Instructions to Applicant

Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.
Last Date For Apply: 2023-12-15 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEApply Here