The University of Arizonas College of Medicine – Tucson is seeking a dedicated and detail-oriented Administrative Assistant to provide comprehensive support to a medical school course focused on teaching clinical skills. The incumbent will work closely alongside the Program Coordinator, Seniors in the Doctor & Patient section of the Curricular Affairs Office. Additionally, the incumbent will support our administrative team, as needed.
The role primarily involves supporting the Coordinators in the recruitment of patients for clinical practice sessions, and will perform basic administrative tasks. The successful candidate will play a vital role in ensuring the smooth operation of the course which contributes to the educational experience of medical students.
Outstanding UA benefits include health, dental, and vision insurance plans life insurance and disability programs paid vacation, sick leave, and holidays UA/ASU/NAU tuition reduction for the employee and qualified family members state and optional retirement plans access to UA recreation and cultural activities and more!
The University of Arizona has been recognized for our innovative work-life programs.
- Perform general administrative duties, including managing calendars, scheduling appointments, and coordinating meetings for the course and staff members.
- Maintain accurate patient consent records provided by senior staff, while following privacy regulations.
- Coordinate patient scheduling and logistics, facilitating access to systems for medical students and their mentors.
- Track and respond to course-related inquiries via e-mail, phone, or in-person, ensuring timely and professional communication as directed by supervisor.
- Order, organize, and maintain supplies and office equipment for the Doctor & Patient course.
- Collate and distribute course materials, presentations, and handouts as required.
- Attend monthly Curricular Affairs and Staff meetings.
- Attend bi-weekly TCMS meetings.
- May assist on projects and tasks, as needed.
Knowledge, Skills and Abilities
- Strong interpersonal and communication skills, with the ability to interact professionally with medical students, physicians, faculty, staff, and patients.
- Familiarity with medical terminology and clinical practices is highly desirable.
- Flexibility to adapt to changing needs and schedules within the course.
- Excellent organizational skills and attention to detail, with the ability to prioritize tasks and multiple responsibilities effectively.
- Proficiency in data management using Excel.
- Proficiency in using productivity software, such as Microsoft Office Suite, email clients, and online collaboration tools.
- High school diploma or equivalent, or equivalent learning attained through experience required.
- Prior work experience not required.
- Experience in an administrative role, preferably within an academic or healthcare setting.
- Additional education or training in healthcare administration, or a related field.