Administrative Assistant

Job Title: Administrative Assistant

FLSA Status: Full Time – non-exempt
Reports to: Director of EDS

Schedule: FT, M-F
Supervises: N/A

Start Date: TBD

Rate of Pay: $24.25/hour

Close Date: 9/8/2023

Benefits: Standard Full-Time, Non-Exempt employees are eligible for but not limited to the following:

• Health, vision, dental, life as well as voluntary life and disability insurance
• Sick leave benefit – 1 day per month, 12 sick days per year (accrual and availability begins at hire)
• Vacation benefit – 10 vacation days per year, accrued at the rate of .0385 hours for each hour worked, excluding overtime (accrual begins at hire but may not be used until the completion of six months of employment)
• One floating day off for use (accrued immediately, and again annually, but may not be used until the completion of the initial three-month introductory period of employment)
• Pension Plan (after one year of continuous service)
• Voluntary Tax-Deferred Annuity Plan (403(b)plan)

Scope of Position/Essential Functions:

• Schedule appointments and coordinate travel arrangements for SE and EDS employees and volunteers. Provide assistance to Field Representatives, Directors, and volunteers while traveling
• Act as liaison between Centers, Units &amp EDS while maintaining Confidentiality
• Have extensive knowledge of both programs to provide information to Officers, staff, volunteers, and divisional partners
• Maintain departmental relationships with SE Committee members/volunteers and EDS Tasks including performing full background checks, maintaining volunteer training records, providing follow-up/recognition to volunteers, and assisting in volunteer newsletters. Maintain all volunteer files in a secure location
• Maintain up-to-date and well-organized files on the Microsoft Teams, shared drives, and hard copies at DHQ
• Compose memos, letters, and reports for the EDS &amp SE Director
• Assists with social services software, NSS Reporting, and EDS Operations Reports
• Collect monthly statistics from SE Units, Centers, and EDS. All statistics must be turned in on time to TSA database(s)
• Compile/submit reports to the EDS &amp SE Director as needed
• Input Kettle income for each Unit into the Kettle Software in a timely manner while updating the Director on the progress daily. Reconcile all reporting at the end – giving the Director a full report
• Assist in the organization of annual SE / EDS conferences, training, seasonal efforts, and special events, including producing event/training materials
• Assists in the organization of Service Extension Camp. Send out camp information to all Units and Centers. Keep a file of all camp applications to make sure that they are complete and input all applications into the database Make arrangements for transportation for kids to camp
• Order supplies that are requested by Units and Centers, with the approval of the Director. Order supplies and submit invoices for both departments
• Assist with services to Units that are in need of DHQ assistance
• Serve as a Finance &amp Admin Chief or Liaison Officer role during divisional emergency/disaster relief efforts as needed
• Manages the reception area of the SE and EDS workstations
• Other duties as assigned by the EDS &amp SE Director
• Must maintain confidentiality.

Education and Work Experience:

• High School Diploma or equivalent
• Bachelors Degree in a related field preferred
• Excellent interpersonal and liaison skills
• Excellent verbal and written communication skills
• General knowledge of The Salvation Army is preferred.