Administrative Assistant

State of Connecticut – Department of Economic & Community Development, Hartford, CT, Openings : 1, Experience : Not Specified
Job Description :
The State of Connecticut, Department of Economic &amp Community Development (DECD), is now recruiting for an Administrative Assistant position, to primarily assist the Office of Manufacturings Chief Manufacturing Officer (CMO), and support those activities that fall under the Manufacturing Innovation Fund (MIF).

DECDs Office of Manufacturing is the state-wide unit charged with supporting and sustaining the manufacturing sector, which includes organizing and advocating for activities, resources, and policy that impacts 4,300+ manufacturers. Office activities are highly focused and target workforce development and growth, supply chain resiliency, industry expansion, and innovation within the Connecticut manufacturing ecosystem.

What We Can Offer You:
  • To work for a Forbes top company: Forbes State of Connecticut Ranked One of the Best Employers of 2023– State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule
  • Comprehensive Benefits which include industry leading health benefits, including medical and dental coverage
  • Extensive pension plan and supplemental retirement offerings
  • Paid time off – including 13 paid holidays per calendar year
  • Professional growth and paid professional development opportunities
  • A healthy work-life balance to all employees
The Role:
The ideal candidate for this position will be highly motivated, driven by a strong work ethic, possess creative problem-solving skills, understand and adopt a customer-centered attitude, and has a deep desire to collaborate as part of a dynamic, high-energy team! As an Administrative Assistant, discover the opportunity to:
  • Act as a confidential secretary to an executive
  • Relieve superior of administrative details through interaction with the public and routine contacts with other state executives
  • Compile and coordinate data for action by superior
  • Take and transcribe confidential correspondence from the supervisor, or at meetings and/or hearings
  • Type a wide variety of correspondence, notes, memorandums, drafts, transcripts, charts, and forms following the proper format
  • Prepare own letters or reports and advise superior of appropriate action taken on routine matters
  • Schedule appointments and arrange meetings
  • Work with manufacturers and manufacturing stakeholders to meet their needs
  • Maintain and check records and files
  • Perform special assignments, studies, and routine administrative functions as specifically directed
  • Screen incoming correspondence and respond appropriately, refer to appropriate staff, and follow up to ensure timely response
  • May supervise clerical staff, assigning work and following up to ensure completion
  • May transmit to or request information from agency staff, for the agency head
  • Performs related duties as required
Position Highlights:
  • Full-time, 40 hrs per week
  • First shift
  • Monday-Friday, core working hours of 8:00 am – 5:00 pm
  • Telework opportunities available
  • Ability to create a flexible schedule with supervisor
  • Location: 450 Columbus Blvd, Hartford, Stamford, CT
About Us:
DECD is the states lead agency responsible for strengthening Connecticut’s competitive economic position and provides financial, and technical assistance to municipalities, businesses, community development, tourism, culture, and arts organizations.

Selection Plan

To Apply:

  • In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.
  • The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
  • In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.
  • Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.
  • Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
  • All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to

  • Please visit our Applicant Tips on How to Apply page.
Important Information After You Apply:

  • This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the postings closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaires expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a users spam.
  • Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.
  • Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.
  • Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.
  • The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
  • Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at
Connect With Us:
Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Sharon McIntosh, at

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In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program.


Performs the most complex office administrative duties as described in the following areas:

    • Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.
    • Proofreads for content
    • Edits using knowledge of grammar, punctuation and spelling.
    • Designs office filing systems
    • Organizes and maintains files (including confidential files)
    • Maintains, updates and reviews references materials and manuals.
    • Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or managers signature.
    • Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports
    • Analyzes information and may make recommendations.
    • Acts for manager by interpreting established policies and procedures, etc.
    • Troubleshoots by relieving manager of as much administrative detail as possible
    • Acts for and regularly makes decisions in managers absence (within prescribed limits of authority).
    • Screens letters, memos, reports and other materials to determine action required
    • May make recommendations to supervisor.
    • Arranges and coordinates meetings (including space and equipment)
    • Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports)
    • Writes minutes of meetings, lectures, conferences, etc. from rough draft
    • Takes notes and/or meeting minutes
    • Prepares expense accounts
    • Makes travel arrangements.
    • Authorizes purchases and payments (within prescribed limits of authority)
    • Develops input and prepares documentation for office and/or department budget
    • Coordinates budget control and monitoring
    • Develops office and/or department procedural manuals
    • Assists in interviewing and hiring office support staff
    • Trains office support staff
    • May supervise office support staff

Performs related duties as required.


  • Considerable knowledge of
    • office administration and management
    • department and/or unit policies and procedures
    • proper grammar, punctuation and spelling
    • business communications
  • Knowledge of business math
  • Considerable
    • interpersonal skills
    • oral and written communication skills
  • Ability to
    • operate office equipment which includes computers, tablets, and other electronic equipment
    • operate office suite software
    • take notes (shorthand, speedwriting or other method acceptable to manager).


Four (4) years of experience above the routine clerk level in office support or secretarial work.


One (1) year of the General Experience must have been as a Secretary 2 or its equivalent.


College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.


  • Experience with educational programs and employers with manufacturing in Connecticut
  • Experience managing a schedule for an executive manager
  • Experience in a customer facing role helping to problem solve
  • Experience creating and executing project-based assignments
  • Experience communicating both orally and in written form to internal and external stakeholders
Last Date For Apply: 2023-10-10 00:00:00 Job Type : FULL_TIME, Employment Type : FULL_TIMEExpired