Administrative Assistant
Expired Job Description :Position Details
Position Information
Recruitment/Posting Title
Administrative Assistant
Job Category
Staff & Executive – Administrative & Support
Department
SEBS – Snyder Farm
Overview
The School of Environmental and Biological Sciences, located on the George H. Cook Campus, is one of the largest schools of Rutgers University in New Brunswick, New Jersey. We pursue excellence in research, teaching, and outreach in areas of study that address the biological spectrum from molecules to ecosystems. Our emphasis is on both the fundamental sciences and the social and human dimensions. We offer 21 undergraduate majors, including plant and animal sciences, microbiology, biotechnology, agriculture and food systems, landscape architecture, food and nutritional sciences, ecology and evolution, marine science and oceanography, environmental sciences and meteorology, human ecology, entomology, and environmental economics.
In addition to instruction in the classroom, field, and laboratory, our students have opportunities for experiential learning on and off campus, including a growing emphasis on international experiences through short- and long-term study abroad. Students also have access to a robust program of applied research and outreach hosted by the New Jersey Agricultural Experiment Station laboratories, farms, business incubators, and marine stations throughout the state.
In addition to instruction in the classroom, field, and laboratory, our students have opportunities for experiential learning on and off campus, including a growing emphasis on international experiences through short- and long-term study abroad. Students also have access to a robust program of applied research and outreach hosted by the New Jersey Agricultural Experiment Station laboratories, farms, business incubators, and marine stations throughout the state.
Posting Summary
Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the School of Environmental and Biological Sciences. This position provides administrative support to the Director of the Snyder Research & Extension Farm located in Pittstown NJ as well as faculty and staff to ensure compliance and functional operations of the Farm. The Farm conducts agricultural and natural resource research, demonstration projects and a large Open House every August.
Among the key duties of the position are the following:
Among the key duties of the position are the following:
- Develops and manages budgets and reconciliation of various funding (state, grant, gift.) accounts.
- Accounting functions and monthly reporting.
- Hires staff and seasonal employees, processes payroll.
- Supports the Director and Snyder Farm Personnel.
- Answers phones, schedule meetings, record meeting minutes, and coordinate meetings held at the farm.
- Keeps updates on all relevant policies and procedures.
- Works with various internal departments and vendors on projects including Institutional Planning and Operations, Information Technology, etc. Coordinator for the Farm’s yearly Open House held August.
- Initiates and oversight for timely and successful purchasing of equipment and supplies.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Day
Work Arrangement
This position requires a fully on-site work arrangement.
FLSA
Nonexempt
Grade
03
Position Salary
Annual Minimum Salary
44831.000
Annual Mid Range Salary
55743.000
Annual Maximum Salary
66655.000
Standard Hours
37.50
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment
Staff – 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
- Requires a bachelor’s degree or an equivalent combination of education and/or experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Requires excellent communication and interpersonal skills, and computer literacy.
- Must be proficient in MS Office Suite (Excel, Word. Etc.) and familiar with web-based programs. (e.g., Oracle).
- Must be able to work independently and multitask.
Preferred Qualifications
- Experience, knowledge, and skills in Oracle Financial Reporting & People Soft.
Equipment Utilized
- General office equipment – PC, copier etc.
Physical Demands and Work Environment
Special Conditions
Posting Details
Posting Number
23ST1807
Posting Open Date
07/10/2023
Special Instructions to Applicants
Regional Campus
Rutgers University-New Brunswick
Home Location Campus
Off Campus
City
Pittstown
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
