Administrative Aide 4A

Nature and Variety of Work

The Prince Georges County Government Department of Permitting Inspections Enforcement is seeking qualified applicants to fill an Administrative Aide IV position, grade A19, within its Directors Office Division.

About the Position:
This is a highly responsible senior level administrative/secretarial position in the the Department of Permitting, Inspections and Enforcement (DPIE), Directors Office under the supervision of the the Executive Administrative Aide. The incumbent is responsible for applying a broad knowledge of County Government functions including but, not limited to Permitting, Licensing, Enforcement, Inspections, Site Road Plan Review and Building Plan Review Divisions of the department. This level of work is highly complex and consists of a variety of secretarial, administrative and office management functions. Incumbent is always expected to maintain confidentiality when dealing with correspondence and personnel issues.

Examples of Work

What Youll Do:

• Acts in absence of Executive Administrative Aide.
• Drafts and compose a variety of letters, memoranda, and reports for Deputy Director approval and signature.
• Manages Deputy Director calendar makes and cancel appointments.
• Coordinates a variety of office activities, special projects, and functions.
• Develops and modifies office procedures and forms to ensure efficiency and accuracy.
• Review, proofread and edit all correspondence for Deputy Director signature.
• Advises the Deputy Director and Executive Administrative Aide of matters that should be brought to attention for discussion with other departments, elected officials and agencies.
• Process complaints from County Council ensuring that all requests are disseminated to appropriate, and division and all responses are accurate and handled in a timely manner.
• Prepare travel package, reimbursements, registration forms and other related documents.
• Serves as Department Liaison for contract submissions via an automated system.
• Willingly and cooperatively performs tasks and duties which may not be specifically listed in the class specification or position description, but which are within the general occupational category and responsibility level typically associated with the employees class of work.

Qualifications

What Youll Need:

• Must have experience at the Administrative Aide III level equal to the length of the probationary period.

-Or-

• Associates degree in Business Administration or Secretarial Science and two (2) years of advanced secretarial/administrative experience which involved working with the public, office management and operational details, and some supervisory responsibilities.
• Applicants must be proficient in typing and shorthand where required.
• An equivalent combination of education, training, and experience will be considered.

Preferred Qualifications:

• Knowledge of County codes, Ordinances, rules and regulations.
• Ability to professionally and effectively interface with staff, external agencies, government officials, and the general public.

Additional Information

CONDITIONS OF EMPLOYMENT: Upon selection, the candidate must:

• Meet all training and performance standards and demonstrate proficiency as required by the agency.
• Wear and use agency protective apparel and equipment in the performance of their assigned duties.
• Participate as an Essential employee in the departments snow and ice control program and other emergency or special activities as assigned.
• Applicants who meet minimum qualifications must pass an administered Administrative Aide exam. Applicants who have previously taken the exam on or after 2/1/2023, and passed, will not be required to re-test instead, previously test scores will be used to receive the passing disposition.

DURATION OF ELIGIBILITY: Candidates will be selected from a temporary register of eligible candidates, which will become effective approximately four (4) weeks after the closing date. Once a selection has been made, the register will expire.

ELIGIBILITY TO WORK: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to show and verify authorization to work in the United States.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/e-verify.

Internal Applicants: If you are a current Prince Georges County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.