Accounts Payable Support Specialist – Division – California / Remote

Republic Services is a leader in Environmental Services, partnering with customers to create a more sustainable world.

We are Sustainability in Action — our promise to be environmentally responsible and to help our customers be environmentally responsible too.

Why choose Republic?

Joining Republic isn’t just about taking on a new job, it’s about making a commitment to create a more sustainable world together. Our people provide an essential service, serving and impacting customers, neighborhoods, and communities everywhere.

As a company, we are proud of our values and encourage those who share in our aspirations to join our team:

• We protect our colleagues and communities through safe practices everywhere, every day.
• We are committed to serving our customers and communities by going above and beyond to exceed expectations.
• We take action to improve neighborhoods and communities by being environmentally responsible and creating a more sustainable world.
• We are driven to deliver results in the right way.
• We encourage a human centered culture that honors the unique potential and dignity of every person.

Must reside in California and live within a commutable distance to office:

Republic Services

881 Energy Way

Chula Vista, CA 91911

Compensation: $29.75 Hourly

POSITION SUMMARY: With general supervision, the Accounts Payable (A/P) Support Specialist is responsible for overseeing the purchase order process from the order phase through the receiving phase, including exception handling when necessary. The A/P Support Specialist will be the primary liaison between field operations and centralized A/P processing.

PRINCIPAL RESPONSIBILITIES:

• Coordinates and creates requisitions for orders for the assigned divisions.
• Understands basic accounting and ensures proper general ledger account coding for purchases.
• Coordinates with Environmental and/or Landfill Managers when creating requisitions for more complex post-collection orders.
• Negotiates payment terms and discounts with local vendors and proposes ideal options for payment method (check, ACH, PCard).
• Coordinates bidding and selection for local goods or services for which no preferred provider exists.
• Escalates purchasing consolidation opportunities to Procurement.
• Works with various field organization levels on their purchasing needs.
• Utilizes preferred vendors when fulfilling sourcing requests.
• Submits vendor add or change requests to Corporate and ensures all proper paperwork is attached, including certificate of insurance and W9 form.
• Receiving and Invoicing Exception Follow-Up:
  o Acts as the primary liaison between multiple divisions and centralized AP processor and follows-up on outstanding escalation items.
  o Researches and resolves assigned exceptions identified during the invoice reconciliation process (IR) reconciles IRs accordingly.
  o Monitors and facilitates the receiving of goods or services on a daily basis and follows-up with division personnel in a timely manner.
  o Identifies error trends, researches root cause for errors and works with others in the business unit to implement preventative solutions.
• Accounting and Reporting Support:
  o Scans and sends locally received invoices to the centralized processor when necessary.
  o Organizes and distributes checks that are mailed directly to the division.
  o Helps monitor and manage ePro reporting.
  o Assists controllers with month-end accrual and regularly reviews to clear issues and exceptions.
• Takes responsibility to understand work assignments and takes initiative to consult management when task or assignment is unclear.
• Adheres to Company policies and procedures, including ensuring compliance with levels of authority policy.
• Serves as back up for fellow employees in the same role.
• Performs other job-related duties as assigned or apparent.

QUALIFICATIONS:

• Experience with Ariba systems (or another electronic procure-to-pay system).
• Basic understanding of Sarbanes Oxley 404 guidelines.
• Knowledge of accounts payable and purchasing functions.
• Intermediate proficiency with Microsoft Office, including Word and Excel.
• Ability to communicate effectively with internal and external customers

MINIMUM REQUIREMENTS:

• High school diploma or GED.
• Minimum of two years of related experience in an office environment that provided a general understanding of accounting and a thorough understanding of purchasing and accounts payable.

Rewarding Compensation and Benefits